Position Summary:
The HR/Accounts Payable Administrator is a dual-role position responsible for supporting human resources activities and processing the company’s accounts payable and payroll, when necessary. This individual ensures timely and accurate payments to vendors while also assisting with employee questions, onboarding, records management, and HR compliance. The ideal candidate is organized, detail-oriented, and capable of handling sensitive information with confidentiality and professionalism.
Key Responsibilities:
Human Resources Support (approx. 50%)·
-Assist with recruitment, including job postings, resume screening, interview scheduling, and background checks
· Prepare onboarding documents, coordinate and deliver new hire orientation
· Maintain accurate and up-to-date employee files (paper and digital)
· Track employee attendance, PTO, and performance review dates
· Assist with benefits administration (enrollments, terminations, claims support)
· Support HR compliance including EEO, I-9 verification, labor postings, and employee handbooks
· Coordinate employee recognition and engagement initiatives
· Handle confidential information with discretion
Accounts Payable (approx. 50%)
· Review, code, and scan vendor invoices into document repository
· Match purchase orders and receipts to ensure accuracy of billings
· Prepare and process weekly check runs and ACH payments
· Reconcile vendor statements and resolve discrepancies
· Maintain organized records of all A/P transactions and payment history
· Assist with month-end closing activities and reporting
· Respond to vendor inquiries and maintain positive vendor relationships
· Manage Accounts Payable email box for business and respond to all inquiries
Qualifications:
· High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Business, or Human Resources preferred
· 2+ years of experience in an administrative role with A/P and HR responsibilities
· Knowledge of basic HR functions, employment law, and accounting principles
· Experience with accounting software (e.g., QuickBooks)
· Proficient in Microsoft Office Suite, especially Excel, Word, Outlook and Sharepoint
· Strong organizational, time management, and communication skills
· High level of confidentiality, integrity, and attention to detail
Work Environment:
· Office-based position with standard weekday hours, M-F, 8 AM – 5 PM
· Occasional travel to job sites or company locations may be required
· May involve sitting for extended periods and occasional lifting of office supplies (up to 20 lbs)
Preferred Skills:
· Bilingual (English/Spanish) - Required
· Familiarity with Paycom – Not required
· Experience in service or janitorial industry – Not required