| I. Job Profile | Job Title | HR Assistant | Department | HR Department | |||||||||||||||||||
| Direct Supervisor | Payroll Supervisor | Direct Subordinates | None | ||||||||||||||||||||
| II. Job Summary： Perform administrative duties to achieve company’s objective of smooth operation. Assist to complete daily administrative works in a timely and efficient fashion. Has ability to work on an assignment confidently and independently towards company's goal. Has a passion and compassion to assist other people when they need help. | |||||||||||||||||||||||
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| NO. | Representative Duties | ||||||||||||||||||||||
| 1 | VAX Door Control Management: Perform weekly printing of new hires' badges; Manage badge records, materials, and daily replacement printing; On-time update 3rd party staff's badges. | ||||||||||||||||||||||
| 2 | Vehicle Parking Registration Records Keeping: Manage parking permission with RFID stickers; Maintain records in VAX System and Excel form. | ||||||||||||||||||||||
| 3 | Purchasing Requisition: Perform in Plex of purchasing requisition for various service and acquisition. | ||||||||||||||||||||||
| 4 | Facilitate the I-9 and E-Verify process for all FGA employees and all the people who performed task on FGA's on-site operation. Makes the decision on suspect documents and weekly check on paperwork. | ||||||||||||||||||||||
| 5 | Regularly check ADP records for all new on-boarded employees. This includes all information regarding employee personal records but not limited to this. | ||||||||||||||||||||||
| 6 | Responsible for new hires' timesheet on ADP during NHO. | ||||||||||||||||||||||
| 7 | Maintain accurate records of employee hours worked and all attendance records in ADP for all hourly and salaried employees. Check for potential terminated employees and send out notice. | ||||||||||||||||||||||
| 8 | Update point system accordingly to ensure accuracy of attendance and Payroll records. | ||||||||||||||||||||||
| 9 | Issue paper check on every Payroll Friday, collect Production Bonus Name List monthly basis. | ||||||||||||||||||||||
| 10 | Other duties as assigned. Nothing in the Position Description restricts management's right to assign or re-assign duties and responsibilities to this job at any time | ||||||||||||||||||||||
| IⅤ. Qualification | |||||||||||||||||||||||
| Job Requirements | Language | Languages spoken commonly in the workplace are English and/or Mandarin. Ability to read, understand and comprehend documents such as safety rules, operating and maintenance instructions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to speak effectively and interact with other team members, engineers, leadership and customers. English - Chinese (Required) | |||||||||||||||||||||
| Experience | 1 to 3 years manufacturing experience and /or training; or equivalent combination of education and experience preferred. | ||||||||||||||||||||||
| Education | College or equivalent is necessary. | ||||||||||||||||||||||
| Physical Condition | The employee is regularly required o stand or sit for long periods. Duties will include long periods of viewing a computer monitor. | ||||||||||||||||||||||
| Other Requirements | MATHEMATICAL SKILLS - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. REASONING ABILITY - Ability to solve practical problems and deal with a variety of variables. COMPUTER SKILLS - Knowledge of and familiarity manufacturing software. | ||||||||||||||||||||||
| Knowledge, Skills & Abilities utilized on the job | Professional Knowledge, Skills | HR Policy; Must have attention to detail and strong troubleshooting skills. | |||||||||||||||||||||
| ADP Operation Skill; Accounting or finance background. Certificate preferred (either in China or in US). | |||||||||||||||||||||||
| Skilled in Microsoft Office software | |||||||||||||||||||||||
| Strong interpersonal skills | |||||||||||||||||||||||
| Problem solving skills | |||||||||||||||||||||||
| Training Required | NHO | ||||||||||||||||||||||
| Company Policy especially HR Policy; | |||||||||||||||||||||||
| VAX door control system management | |||||||||||||||||||||||
| PLEX operation knowledge | |||||||||||||||||||||||
| V. Work Environment: Be able to work in a 24/6 manufacturing environment with most of the time in the office, but occasionally in the production or warehouse settings. | |||||||||||||||||||||||
| VI. Key Performance Indicators: Printing NHs' badges timely Accuracy and timeliness of PR Accuracy of E type categorized material inventory control | |||||||||||||||||||||||