HR Assistant

JOB TITLE:                           Human Resource Assistant

DEPARTMENT:                  Human Resources

REPORTS TO:                     Human Resources Manager

POSITION SUMMARY:

• Responsible for assisting the Human Resources Manager and HR Generalist.
• Ensures appropriate organizational practices are in use.
• Promotes good public relations through contacts with patients, practitioners, visitors, employees, peers and the public at large.
• Maintains confidentiality of Human Resources information.

POSITION RESPONSIBILITIES

ESSENTIAL FUNCTIONS:

1. Assists HR Manager and HR Generalist as requested.
2. Manage onboard of all new hires. Onboard process consists of scheduling pre-employment screenings, pre-employment paperwork, completing background check and organizing new hire personnel file.
3. Create and update employee badges as needed.
4. Professional license updated and current.
5. Update HR policies on an as needed basis based on the HR Manager. 
6. Assists in filing HR Personnel files and maintaining Absence Calendar.
7.  Backup to Reconcile insurance bills on a regular basis.
8. Prepare material for new hire orientation, keep an up-to-date list of new hires that need to attend new hire orientation.
9. Keep an updated spreadsheet of all employees that are on FMLA and keep updated FMLA documents for employees that have used FMLA.
10. Coordinate with HR Manager on planning special events.
11. Assists with creation and revision of job descriptions.
12. Backup to HR Generalist for processing payroll.
13. Performs other duties as assigned.

POSITION QUALIFICATIONS

MINIMUM EDUCATION

High School diploma or GED

PREFERRED EDUCATION

Two year College degree preferred in Systems, Business, Human Resources, or a related field.

MINIMUM EXPERIENCE

A minimum of one year of experience in related field

PREFERRED EXPERIENCE

Two years’ experience in related field