POSITION SUMMARY
The Administrative Assistant (bi-lingual) is responsible for providing administrative support to the Human Resources Department on all personnel matters.
ESSENTIAL DUTIES AND RESPONSIBILITIES
(This is a representative list of the duties the position may be asked to perform and is not intended to be all-inclusive.)
• Provide verbal and written translation support to the department, primarily in Spanish.
• Answer and direct incoming phone calls professionally, routing them to the appropriate contacts as needed.
• Greet visitors and job applicants in a professional and welcoming manner.
• Assist in communicating with Spanish-speaking employees to ensure clear understanding and effective exchange of information.
• Serve as a backup for the onboarding process in the absence of the primary coordinator, with a focus on onboarding Spanish speaking employees.
• Maintain accurate and up-to-date employee records, including ensuring required documents are filed digitally and properly recorded in the HR database.
• Perform general administrative tasks such as copying, faxing, scanning, and document handling.
• Assist in coordinating international onboarding logistics, including communication with international hires, collecting required documentation, and ensuring compliance with onboarding procedures such as physical exams, drug screenings, and document expirations.
• Provide support in reviewing and drafting résumés in both English and Spanish, as needed.
• Maintain strict confidentiality and demonstrate integrity in handling all employee-related information.
• Demonstrates strong adherence to Company policies and procedures, included but not limited to Safety, and Company values
• Perform all other duties as assigned by supervisor
MINIMUM QUALIFICATIONS AND REQUIREMENTS
• High School diploma or equivalent education
• 2+ years of clerical experience in the Human Resources field
• Bilingual proficiency: Fluent in English and Spanish written and verbal communication
• Strong attention to detail
• Experience in Adobe, Microsoft Word, Excel & Outlook
• Experience operating standard office equipment
• Must have excellent organizational skills, ability to work in a fast-paced environment under pressure and ability to multi-task
• Must have the ability to demonstrate conduct conforming to a set of values and accepted standards
• For new hires, must meet all Performance Energy Services employment qualifications in force at time of hiring, including successful completion of a background investigation and pre-employment drug screen
• For new hires, must successfully complete all required training by Performance Energy Services