HR Assistant

Position Summary  

The HR Specialist plays a vital role in supporting the Human Resources department by managing daily HR operations, ensuring compliance with company policies and employment regulations, and serving as a resource for employees and managers. Key responsibilities include onboarding, benefits administration, and HR data management. This position contributes to a positive employee experience and helps maintain efficient and compliant HR practices across the organization.

Essential Duties and Responsibilities

• Assist with coordinating onboarding activities including creating and sending offer letters, submitting background and drug screens, creating onboarding tickets in our ticketing system, launching onboarding in HRIS system.
• Maintain accurate and confidential employee records.
• Create and maintain I9 folder for active and terminated employees.
• Assist with the administration of employee benefits programs and respond to related inquiries.
• Contribute to performance management and employee development initiatives.
• Assist with ensuring compliance with federal, state, and local employment laws and regulations.
• Assist in implementation, and maintenance of HR policies and procedures.
• Assist with the onboarding process for new employees and follow up to ensure successful integration.
• Support the offboarding process, ensuring proper completion of termination procedures across all systems.
• Assist with employee questions on HR policies and procedures.
• Coordinate and support employee training sessions and workshops.
• Assist with administrative support across multiple contracts, including tracking time, expenses, and deliverables.
• Monitor and ensure employee compliance with recurring training requirements.
• Communicate company policies, updates, and directives to NTG personnel at remote locations.
• All other duties that may be assigned. 

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Associate’s degree in Human Resources, Business Administration, or a related field. Education in lieu of experience. 
• At least 1–2 years HR-related experience. Internship or volunteer experience in HR may be considered.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with Paylocity and SharePoint.
• Ability to learn and navigate internal ticketing and document management systems.
• Strong written and verbal communication skills with the ability to interact professionally with employees at all levels.
• Excellent attention to detail, time management, and ability to handle multiple tasks simultaneously.
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Basic understanding of employment laws and HR best practices.

Physical Demands and Work Environment  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate. 

Shift

• Monday through Friday 8:00am – 5:00pm. 

Note

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

The salary range listed represents a good faith estimate and is provided in compliance with applicable pay transparency laws. The final compensation offered will be determined based on a variety of factors, including your skills, experience, qualifications, internal equity, and market conditions.