HR Assistant and Office Administrator
Cb
Full-time
On-site
Woodcliff Lake, New Jersey, United States
HR Entry Level
Benefits:
- Bonus based on performance
- Dental insurance
- Flexible schedule
- Health insurance
Job Summary:
We are seeking a highly organized and detail-oriented HR Assistant & Office Administrator to support our HR department and manage daily office operations. This role is perfect for a proactive multitasker who thrives in a hybrid work environment and enjoys balancing HR administrative tasks with office coordination.
Key Responsibilities:
1. HR Support:
- Assist with recruitment coordination (posting jobs, scheduling interviews, conducting reference checks).
- Maintain employee records (digital and physical files) and ensure compliance with labor laws.
- Support onboarding/offboarding (preparing new hire packets, conducting orientations, exit interviews).
- Process HR documentation (contracts, benefits enrollment, performance reviews).
- Assist with payroll coordination (timesheet tracking, liaising with accounting).
2. Office Administration:
- Manage front desk operations (handling mail/packages, answering phones).
- Coordinate office supplies, equipment maintenance, and vendor relations.
- Organize meetings, conferences, and company events (catering, logistics, scheduling).
· Scan, label, and store critical documents (invoices, contracts, compliance forms).
3. Compliance & Employee Support:
- Ensure adherence to federal/state labor laws (postings, filings, I-9 verifications).
- Serve as the first point of contact for employee HR inquiries (PTO, policies, benefits).
- Assist with basic IT troubleshooting (liaising with IT support for office tech issues).
Required Skills & Qualifications:
- Experience in HR administration, office management, or similar roles.
- Familiarity with NetSuite and MS Office Suite.
- Knowledge of labor laws and hiring best practices.
- Strong organizational, communication, and interpersonal skills.
- Ability to handle confidential information with discretion.
- Comfortable working in-office 3 days per week (Woodcliff Lake, NJ).
Preferred Qualifications:
- Associate’s/bachelor’s degree in HR, Business Administration, or related field.
- Experience with payroll processing or benefits administration.
Working Conditions:
- Hybrid schedule: 3 days in-office 2 days remote.
- Occasional light lifting (office supplies, packages).
Flexible work from home options available.