HR Assistant

Recruitment, Placement and Personnel Action Processing: 

• Assist Human Resources (HR) Specialists, team leaders, supervisory officials and other staff that participate in personnel functions by performing technical and administrative work in support of recruitment and placement programs including merit promotion, Delegated Examining (DE), Direct Hire, Special Appointment Authorities. 
• Support HR Specialists with the processing and tracking of all personnel actions involving the employee’s lifecycle at the agency to include; Promotion, Duty Station Change, Reassignment, and Pay Adjustment.
• Assign new hire and onboarding forms to selectees in USA Staffing (USAS) Onboarding Manager. 
• Assist applicants with pre-employment paperwork by setting up user profiles in HR system, resetting passwords for applicants when needed, and issuing needed documents to applicants for completion. 
• Manage new hire profiles in agency’s talent acquisition system such as USAS.
• Initiate and code personnel actions resulting from recruitment, placement, staffing and other activities (appointment, promotions, conversions) in agency’s personnel system such as PeopleSoft HCM. 
• Determine the appropriate Nature of Action (NOA), legal authority, remarks, Veterans’ Preference, Service Computation Date, and other required data elements per Office of Personnel Management (OPM) Guide to Processing Personnel Actions (GPPA), OPM’s Guide to Data Standards, and agency specific policies and procedures.  
• Assemble pre-appointment packages in agency’s internal tracking system to include Workflow Information Tracking System (WiTS). 
• Attend new employee orientation sessions at the beginning of each pay period; set employee’s pay. 
• File recruitment cases and other administrative paperwork; scan and organize recruitment and personnel files. 
• Provide a variety of general information regarding recruitment program functions, processes, and procedures. 
• Communicate various topics to applicants newly hired by the agency including, but not limited to, first day reporting logistics, tax and pre-employment paperwork, and navigating HR systems. 
• Communicate with administrative program staff as needed to ensure prompt, complete, and accurate action processing.  
• Use various automated HR systems to perform technical and administrative support functions.   
• Process a wide variety of reoccurring and unique HR actions such as special appointments and programs such as consultants, visiting program for scientists, associates, fellows, residents and various student employment programs transfers and conversions between HR systems.  
• Generate a wide variety of reports by identifying, gathering and summarizing system data. (Entry on Duty (EOD), and Not to Exceed (NTE) reports).    
• Provide advice and assistance regarding automated HR systems; input data for tracking purposes with little to no error.   
• Provide a variety of general information regarding recruitment program functions, processes, and procedures to current employees and to new hires.  
• Conducts service calculations for employees and/or re-computes SCDs using electronic Official Personnel Folder (eOPF) and automated computer software. 
• Provide required employment verification and requests appropriate records from the National Records Center, as well as forwarding the records of departed employees.  
• Obtain employment histories from other agencies Standard Form (SF) 75, the Federal Records Center (SF-127), and outside sources. 
• Perform other duties as assigned to support HR Specialist in the recruitment and appointment, and employee’s life cycle processes. 

• Two (2) years of Federal HR experience, at least 1 of which must be specialized experience in the area in which work is to be performed.
• A college degree may be substituted for 1 year of nonspecialized experience.
• Position requires proven administrative skills and some experience with HR automated systems.
• Min Education HS/GED.