HR Assistant

QUALIFICATIONS

      Education

• High school diploma or equivalent required
• HR Certificate preferred; or attained within one year of employment

      Experience/Skills

• Minimum of 1-3 years of administrative experience, preferably in an HR environment, or a combination of education and experience.
• Working knowledge of all employment laws are desirable
• Customer service experience
• Proficiency in Microsoft Office
• High level of confidentiality and professionalism
• Possesses the following skills:
  1. Strong communication
  2. Interpersonal
  3. Decision making
  4. Time management
  5. Excellent organizational skills
  6. HR IT software competency

      Required Licenses/Certifications

      Working Conditions

• Clean, well-lit working environment
• Regularly required to sit for long periods of time

ROUTINE RESPONSIBILITIES

      Behavioral Expectations

      Human Resources Assistant Tasks

• Primary liaison between Human Resources and Payroll
• Responsible for assisting with updating and maintaining HR documents.
• Maintain a visible Human Resources presence, help assist employees with questions/concerns.
• Help Payroll to ensure that FTE allocations are accurate and individual records are maintained.
• Assists in organizational training and development efforts.
• Coordinate Human Resource news to Communication department for monthly newsletter.
• Maintaining physical and digital files for employees and their documents, benefits and attendance records.
• Assists in preparation for New Hire Orientation including assembling new hire binders.
• Updates and maintains licensure/certification log and employee position control data
• Partners with Education on the Healthstream system – inputting information as needed
• Maintaining the birthday calendar monthly
• Performs all other duties as assigned

      Recruitment

• Posts job opportunities internally, posts external employment ads and web postings
• Assists in process and review of applications
• Handles all recruiting and new employees onboarding by performing background, reference, and health pre-employment screening requirements
• Schedules and conducts new hire (pre-employment) appointments; schedules new hire drug screens; and assists new hires with employment documentation
• Enters new hire information in ADP