HR Assistant - Full-Time, On Site, 6 month - Temp Position

Boden is seeking a detail-oriented and customer-focused HR Assistant for a full-time, temporary 6-month assignment within our Human Resources Department. The hours are Monday - Friday 8am-4:30pm. In this role, you will provide essential administrative and clerical support to the HR team while helping to foster a friendly, welcoming, and inclusive workplace culture that reflects our company values. This position is ideal for someone who is passionate about HR, thrives in a collaborative environment, and is eager to contribute to a wide range of HR functions.

JOB SUMMARY:

• Provide general HR assistance to the site while supporting the HR Department with clerical and administrative functions, fostering a friendly, welcoming and inclusive workplace culture that supports company values.

ROLE RESPONSIBILITY:

• Answer frequently asked questions regarding standard processes or policies, referring specialized or more complex questions to appropriate HR staff or management
• Assist employees with benefit enrollment by providing guidance, supporting the enrollment process, and ensuring deadlines are met
• Serve as a liaison between the organization and benefit providers to address questions and resolve issues 
• Create, revise and maintain HR forms, correspondence and documents
• Reconcile benefit invoices against employee payroll deductions; research and resolve discrepancies to ensure accuracy
• Prepare and process status change forms, obtain appropriate signatures and update systems accordingly
• Enter and maintain accurate employee information in the HRIS by processing timely updates and changes
• Respond to and complete employment verifications, unemployment questionnaires, and related requests 
• Compose, track and log attendance-related disciplinary documents as directed
• Maintain accurate and organized HR files, records and documentation ensuring proper storage, integrity and confidentiality
• Conduct file and records audits to ensure compliance  
• Enter additional earned hours to employee banks as directed
• Run and distribute reports to provide data to appropriate stakeholders 
• Maintain accurate and up-to-date records within emergency notification system 
• Assist in assembling FMLA/LOA packets, tracking required deadlines and logging leave hours
• Support payroll processing by researching and resolving payroll/timekeeping issues and responding to related employee questions 
• Assist with all stages of the recruitment and onboarding processes, as needed
• Scan, save, organize, and file HR documents 
• Support the planning and execution of special events, meetings and celebrations, and similar activities
• Perform other duties as assigned

REQUIREMENTS:

• Previous experience, education or certification in Human Resources required
• Previous administrative experience required
• Proficiency using computers and Microsoft Office programs
• Excellent verbal and written communication skills
• Excellent organizational skills with an attention to detail
• Friendly and professional interpersonal skills with the ability to maintain confidential information

We want Boden to be the place everyone wants to work. Friendly, open and tolerant. A best-of-British company with diverse teams, equal opportunities, and fair working and recruitment practices. We believe in hiring the best person for the job whoever they are, helping them thrive in it and celebrating their individuality.

Stylish, grounded, uplifting – that’s us. We behave like your best friend. We always strive to improve and grow. We curate a world of beauty that’s ethical, inclusive – and importantly – good fun. We inspire you to live your best life. We are Boden!

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance