HR Assistant I
Location: Birmingham, AL
Contract- 6 Months(Part Time-10Hrs/week)
Client- Southern Company Services.
Position Overview
The HR Assistant I is an entry-level role within the Human Resources department, providing essential administrative and operational support across core HR functions. This position plays a critical role in ensuring smooth HR operations, maintaining accurate employee records, and supporting recruitment, onboarding, benefits administration, and compliance activities.
The ideal candidate is organized, detail-oriented, customer-service focused, and capable of handling confidential information with professionalism.
Key Responsibilities
Recruitment & Onboarding Support
- Post job openings and assist with resume screening.
- Schedule interviews and communicate with candidates.
- Prepare new hire paperwork and coordinate onboarding activities.
- Assist with orientation sessions and ensure completion of required documentation.
Employee Records & Documentation
- Maintain and update employee records in HR systems.
- Ensure accuracy and confidentiality of employee data.
- Prepare HR documents including:
- Offer letters
- Employment contracts
- Policy documentation
- Maintain organized physical and electronic HR files.
Benefits & Timekeeping Administration
- Assist employees with benefits enrollment and inquiries.
- Support administration of benefits programs.
- Manage timekeeping systems and track attendance.
- Address employee time and attendance questions.
Employee Relations & Communication
- Serve as a point of contact for routine HR-related inquiries.
- Assist in resolving basic employee concerns.
- Support distribution of internal HR communications and announcements.
Reporting & Compliance
- Generate HR reports and track metrics such as:
- Headcount
- Turnover rates
- Recruitment statistics
- Assist with compliance related to:
- EEOC
- FMLA
- ADA
- Labor laws and HR policies
Training & Offboarding Support
- Coordinate training logistics and track employee training progress.
- Support exit processes including:
- Scheduling exit interviews
- Collecting company property
- Processing termination documentation
Required Qualifications
Education
- High school diploma or equivalent required.
- Coursework or degree in Human Resources or related field preferred.
Experience
- Prior administrative or office support experience preferred.
- Entry-level HR experience is a plus but not required.
Technical Skills
- Proficiency in Microsoft Office Suite:
- Familiarity with HR systems or databases preferred.
Core Competencies
- Strong written and verbal communication skills
- Excellent organizational and multitasking abilities
- Attention to detail and data accuracy
- Customer-service mindset
- Ability to maintain confidentiality and discretion
- Strong interpersonal skills