HR Coordinator

Summary

The HR Coordinator provides administrative and operational support to the Human Resources function at Dart Bank. This role is responsible for managing employee lifecycle processes related to onboarding, HRIS documentation, time-off oversight, and internal communications. The HR Coordinator ensures compliance, maintains accurate records, and supports seamless and professional employee experience from hire through employment changes.

Job Duties

• Manages the HR inbox and responds to employee and manager inquiries in a timely and professional manner.
• Coordinates registration and outreach to board members, managers, and employees for sponsorship events and related communications.
• Assigns, manages, and tracks required employee documentation to ensure all mandatory documents are completed and acknowledged within the HRIS system.
• Manages internal time-off inquiries and reporting, including oversight of mandatory five (5) consecutive days-away requirements.
• Maintains Labor Law Posters and Employee Handbook state addendums to ensure compliance with federal and state regulations.
• Maintains and administers the Bank Notary program.
• Fully owns employee lifecycle administrative tasks related to new hire onboarding.
• Collaborates with managers and internal partners to coordinate new hire setup and onboarding logistics.
• Facilitates and manages New Hire Orientation and Meet the Bank Orientation sessions.
• Manages the monthly Senior Leadership presentation schedule.
• Supports contractor request onboarding and documentation management.
• Monitors and follows up on employee-initiated HRIS status changes (address, marital status, etc.) to ensure accuracy and proper documentation.
• Maintains accurate and complete personnel records in compliance with confidentiality and record retention requirements.
• Adheres to all Federal and State laws and regulations, including the Bank Secrecy Act.
• Other duties as assigned.

Essential Functions

• Must be able to perform the essential functions of this position with or without reasonable accommodation.

Education and Experience

• Education:
  • Associate or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Skills:
  • Strong organizational and administrative skills; attention to detail; knowledge of HRIS systems; effective communication; ability to manage multiple priorities; confidentiality and discretion.
• Experience:
  • 1–3 years of HR administrative or related experience preferred; banking experience a plus.

Accuracy and Accountability

• Responsible for the accuracy of employee documentation, HRIS records, time-off reporting, onboarding processes, and compliance-related materials. Must maintain strict confidentiality of employee information.

Supervised by:

• VP/Organizational Development

Supervises:

• None

Dart Bank is a community bank, serving our community since 1925.  We specialize in providing financial services, but we are passionate about serving the community and building real relationships with people.  Dart Bank provides innovative financial services for both personal and business banking, consumer and mortgage loans, commercial loans and lines of credit, merchant credit card processing, investment services and more. Our array of products and services and our longstanding history within our communities shows we care about what matters most for our customers and we are there for them for the most important times in their lives.  Dart Bank. For What Matters Most.

 We offer:

• Medical Benefits
• Dental
• Vision
• 401(K) Employee Stock Ownership Plan
• Paid vacation & sick time
• Flexible scheduling
• Employee Assistance Program
• Dart Bank University

At Dart Bank you can expect to be surrounded by a team that will support you and invest in your growth in a quick-paced work environment where we deliver exceptional customer service.  We are a local business that cares about our employees and our community.

Dart Bank is committed to providing equal opportunity in employment, maintaining a diverse workforce, and prohibiting all forms of unlawful discrimination and harassment. 

 All employment decisions, policies, and practices, in terms of the recruitment process and other conditions and privileges of employment, will comply with applicable federal, state, and local anti-discrimination laws.  The Company seeks, employs, promotes, and compensates qualified individuals based on ability, as demonstrated by performance and other legitimate non-discriminatory factors, without regard to race, color, religion, national origin, citizenship, ancestry, sex (including sexual orientation, gender expression, and gender identity), age, physical or mental disability, pregnancy, genetic information, military status, veteran status, or any other protected status under federal, state (in Michigan: marital status, familial status, height, weight, and misdemeanor arrest record), or local law (individually and collectively, “Protected Class”).  This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so that you can begin to resolve the issue before this employer can take any action against you, including terminating your employment. This employers can only use E-Verify once you have accepted a job offer and completed Form I-9.