HR Coordinator

Job Description

The HR Coordinator (HRC) supports the On-Site Manager and team in all operational activities for clients. Duties include assisting employees with their paperwork and benefits information, payroll processing, compiling weekly reports and assisting candidates and employees with basic questions and inquiries.

Job Duties/Essential Functions:

• Update employee profiles with pay changes and notify on-site team and payroll department
• Assist applicants with paperwork by ensuring they are filled out correctly and completely; collect and track missing new hire information for compliance
• Assist On-Site Recruiting Manager with new hire and rehire employee placements
• Maintain and update personnel records for all employees; ensure compliance of employee files
• Ensure background screening is complete for new hires and/or previous employees prior to start date
• Update applicant tracking system daily with employee information and notes
• Assist employees with payroll and benefits questions
• Perform payroll prep and payroll timefile review, completing any corrections by internal payroll deadlines
• Ensure tech support and i-learning training hours for all new staff are correctly logged into Schedule Source (SSI) and resolve any discrepancies between client and payroll for processing
• Answer employee inquiries about schedules or time off requests in Schedule Source (SSI)
• Assist in possible No Call/No Show (NCNS) follow up
• Assist on-site team with coordination of employee retention activities
• Draft employee communication for on-site team for policies updates, facility updates and/or other general announcements
• Assist with compliance requests
• Responsible for running weekly reports for FTO (Flex Time Off), PTO, and attendance
• Investigate No Call/No Shows and documents in database to ensure all appropriate parties are notified; Follow up with employees as needed
• Review and edit Intranet content regularly
• Create deactivation help desk tickets in client system for all employees whose assignment ends
• Initiate and track security clearance process status including initiation of employees into e-QIP (Electronic Questionnaires for Investigations Processing) member’s website and update client Completed Security Clearance spreadsheet; communicate with appropriate security personnel on changes, issues, and rejections; communicate and ensure employee completion of process; Mail security packets for employees
• Track employee annual reviews and notify On-Site Manager and client of monthly due dates
• Perform additional tasks as requested by the On-Site Manager

  Knowledge, Skills, and Abilities:

• Bachelor’s degree in human resources or related field preferred, or relevant related experience
• A minimum of one year of Human Resources or administrative experience preferred
• Accuracy and attention to detail and ability to manage multiple tasks/projects at one time
• Intermediate working knowledge of excel is required
• Excellent organizational and time management skills
• Ability to communicate effectively in oral and written correspondence
• Ability to work under pressure and meet deadlines
• Problem solving and critical evaluation skills
• Customer service skills

  Physical Requirements/Work EnvironmentThe physical requirements described herein align with the work functions and are necessary to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Requirements: Sitting most of the time with some bending and reaching; periodically moving about the space to work with others in different areas (unless remote); regularly engaging in repetitive movements of wrist, hands, and fingers – typing and/or writing; frequently working on a computer at close visual range, frequently receiving and responding to oral communication through various channels, i.e. in-person, computer, phone.
• Work Environment: Unless working remotely, work is generally performed in an office environment which is mostly open concept with some office spaces. The noise level is low to moderate and includes noises related to computers, printers, light traffic, and voices.
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