HR Coordinator

Company Expectations

In the performance of their respective responsibilities, all employees are expected to perform the following:

• Predictable and reliable attendance as required to successfully perform the duties of the position.

• Interact professionally with all employees, members and general public.

• Ability to perform job expectations in an accurate and efficient manner.

• Complete required new hire, on-the-job and additional training as indicated by management and company policy.

• Comply with all Mainstreet Credit Union policies and procedures as communicated in the Employee Handbook or elsewhere.

Position Overview

The HR Coordinator is responsible for supporting the day-to-day activities and operations of the human resources department to ensure best practices in HR. This individual will perform a variety of duties related to staff recruitment, systems support / data entry, performance management, intranet updates, benefit and leave of absence administration, and other areas of HR responsibility. This individual serves as the primary point of contact for the Board of Directors.

Major Responsibilities

1. Assists the payroll/HR functions to include entering new hire and employee information in all systems, tracking benefit enrollments, sending out Exit Interview and Internal Transition Questionnaires as required, etc.

2. Processes, records, and/or files, all employee changes and documents such as compensation changes, performance reviews, disciplinary actions, and payroll advances.

3. Assist with recruiting activities including internal and external job postings and creation of onboarding documents, entering background checks, and completing employment verifications

4. Serves as the coordinator for the Board of Directors, to include:

a. managing the Board portal

b. preparing and distributing board packets

c. attending monthly meetings

d. recording, creating, editing and distributing minutes

e. coordinating travel arrangements, handling conference registrations and making hotel registrations for the board members.

f. organizing, coordinating, attending, and working all off-site board events

g. willingness to work evenings and/or weekend hours and travel to off-site events.

5. Assists with HR audits and credit union examinations.

6. Creates HR reports, presentations, and documents as needed.

7. Maintains HR records in a secure and confidential manner.

8. Schedules and coordinates meetings, agendas, and meeting documentation for various functions.

9. Performs other duties as assigned by management.

Required Qualifications

• High school diploma or GED required

• 1-3 years’ experience in human resources, payroll, or similar role.

• Superior time management and organizational skills

• Proficient/advanced experience in Microsoft Office (Excel, PowerPoint, Outlook, etc.); ability to quickly learn additional computer software skills required to perform in position

• Experience with HRIS systems and intranet/content management platforms preferred

• Excellent organizational and time management skills

• Ability to handle confidential information with discretion and professionalism

• Strong written and verbal communication skills

• Excellent customer service and interpersonal skills required

• Ability to problem solve and work independently

• Excellent attention to detail

• Ability to work with all levels of staff and management and demonstrate critical thinking skills.

Physical Requirements

• Regularly required to talk, hear, stand, sit, walk, use hand/ fingers, handle to feel; and reach with hands and arms.