HR Coordinator

We are seeking a proactive and detail-oriented Human Resources Coordinator with a strong focus on Talent Acquisition to support core HR functions and recruitment operations. This role serves as a key partner in managing day-to-day hiring activities, supporting employee relations and compliance efforts, and ensuring a positive candidate and employee experience. The position operates under the guidance of HR leadership and provides hands-on exposure across multiple HR disciplines, with an emphasis on recruitment coordination and vendor management.

Key Responsibilities

Talent Acquisition & Recruitment Support

• Manage and maintain job postings across multiple platforms, including Indeed, LinkedIn, and internal career sites, ensuring postings are accurate, timely, and aligned with hiring needs.
• Coordinate and manage relationships with external vendors, including background check providers, staffing agencies, and job boards, ensuring service levels, postings, and billing accuracy.
• Support end-to-end recruitment processes by posting requisitions, screening resumes as appropriate, scheduling interviews, coordinating candidate communications, and facilitating background checks.
• Track recruiting activity, posting performance, and time-to-fill metrics, providing regular updates and reports to HR leadership.
• Partner with hiring managers to ensure a smooth, professional, and consistent candidate experience.
• Serve as a first point of contact for routine HR inquiries, providing guidance on policies, procedures, and programs, and escalating employee relations matters to HR leadership as needed.
• Provide administrative and operational HR support, including maintaining personnel files, processing employee status changes and terminations, and administering tuition reimbursement programs.
• Maintain accurate and confidential employee records within the HRIS, ensuring compliance with company policies and employment regulations.
• Support onboarding and orientation activities, including preparing new hire documentation, conducting orientations, and coordinating with managers to ensure successful integration.
• Assist with employee engagement initiatives, wellness programs, and recognition events, including developing an annual calendar and drafting regular internal communications.
• Support HR audits, reporting, and special projects, including policy updates, compliance tracking, and process improvement initiatives.
• Generate standard HR reports and dashboards using HRIS tools to support recruiting, compliance, and operational needs.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• 3–4 years of progressive HR or Talent Acquisition coordination experience, with hands-on exposure to recruiting platforms and vendors.
• Experience managing job postings on Indeed and LinkedIn, and coordinating with third-party recruiting or background check vendors.
• Experience with ADP Workforce Now and applicant tracking systems strongly preferred.
• Working knowledge of HR best practices and basic employment law related to hiring, onboarding, and records management.
• Strong written and verbal communication skills with the ability to work effectively with candidates, hiring managers, and external partners.
• Highly organized and detail-oriented, with the ability to manage multiple requisitions and priorities simultaneously.
• Proficient in HRIS systems, including basic reporting and recruiting metrics.
• Strong Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Full-time onsite presence required.