HR Coordinator

WHO WE ARE:

Aviva Health is a dynamic and mission-driven federally qualified health center (FQHC). Committed to providing comprehensive and compassionate healthcare services, Aviva Health offers a holistic approach to care, addressing patients' medical, behavioral health, dental, and social service needs. As a vital healthcare resource in the community, Aviva Health fosters a collaborative and supportive work environment where dedicated healthcare professionals have the opportunity to make a meaningful impact on the lives of individuals and families. Join us at Aviva Health and be part of a team that is dedicated to making a difference in the lives of our patients and the community we serve.

BENEFITS INCLUDED:

• Monday - Friday Scheduling
• Paid Holidays
• PTO
• Comprehensive Medical, Dental, and Vision Coverage
• 403(b) Retirement with Employer Match

POSITION PURPOSE: 

The HR Coordinator will perform the daily functions of the Human Resources (HR) department that support employee onboarding, employee relations, compensation management, performance management, HR recordkeeping, and administration of policies and procedures.  

ESSENTIAL FUNCTIONS: 

• Conduct, verify, and/or acquire pre-employment screenings and reports for prospective and current employees. This includes but is not limited to background checks, drug and/or alcohol screens, verifications of employment, reference checks, and any other screening processes required for employment or credentialing. 

• Provide prospective employees with a positive and engaged onboarding experience with Aviva Health with timely and professional communication and coordination of the employee’s onboarding; ensure that all related parties are fulfilling their roles within the onboarding process. 

• Maintain adequate and compliant employee records.  

• Update HRIS and other HR-related systems with employee data and related changes in a timely manner and to ensure an effective flow of employee data.  Document Standard Operating Procedures (SOP) for applicable HR operations.  

• Communicate employee and pay data changes with the appropriate individuals to ensure that updates are maintained in all applicable systems within the organization, including Payroll, Information Systems, Credentialing, Reception, and other appropriate departments. This may include collaborating with other departments to develop effective methods of exchanging employee data and regularly auditing to ensure accurate updates are completed. 

• Generate, analyze, and disseminate employment-related or employee reports to management or government entities as-needed.  

• Perform routine tasks required to support the administration of human resource programs or processes including but not limited to compensation; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; employee engagement and retention; policies and procedures; and compliance matters. 

• Solve problems or respond to employment-related inquiries from applicants, employees, and management, referring complex and/or sensitive matters to the appropriate staff; escalating complex or compliance matters as appropriate.  

• Respond to third party employee inquiries with confidentiality and sensitivity.  

• Attend and participate in employee disciplinary meetings, terminations, and investigations as directed. 

• At the direction of HR leadership, conduct exit interviews, stay interviews, intake interviews, employee surveys, and other related interviews to support employee engagement, development of employee programs, or escalation of matters to the appropriate individuals.  

• Maintain compliance with federal, state, and local employment laws and regulations, and recommend best practices; review policies and practices to maintain compliance. 

• Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law. 

• Provide back-up administrative support to other members of the HR department as needed. 

• Drive periodically for company purposes using a company or personal vehicle. 

• Performs other duties as assigned. 

QUALIFICATIONS: 

• Associate’s degree in human resources, Business Administration, or related field; equivalent related experience may be applied in lieu of education requirements. 

• At least one year of human resource management experience preferred. 

• SHRM-CP certification is preferred. 

• Excellent verbal, written communication, interpersonal, negotiation, and conflict resolution skills. 

• Excellent organizational skills and attention to detail required. 

• Excellent time management skills with a proven ability to meet deadlines. 

• Strong analytical and problem-solving skills. 

• Thorough knowledge of employment-related laws and regulations. 

• Proficient with Microsoft Office Suite or related software. 

• Proficiency with or ability to quickly learn the organization’s HRIS and talent management systems. 
  

PROFESSIONAL QUALITIES: 

• Ability to maintain an appropriate level of confidentiality and professionalism 

• Knowledge of applicable federal, state, and local regulations that impact HR operations 

• Organized and effectively manages time 

• Well-spoken in group and one-on-one communication 

• Written communication is grammatically correct and professional 

• Ability to repeat processes consistently when necessary 

• Ability to be self-aware and respond with prudence  

• Ability to assess risks and respond with appropriate action 

WORKING CONDITIONS: 

Must be able to perform the following physical requirements: 

• Remain in a stationary position for prolonged periods while operating a computer. 

• Move or traverse throughout the office. 

• Operate basic computer and office equipment, such as a phone, copy machine, or other related equipment. 

• Ability to communicate information and ideas clearly and accurately so others will understand; ability to interact with staff clearly. 

• Able to move or transport up to 25lbs while setting up events.  

• Work indoors in heat-controlled environment.    

• OSHA Exposure Category – Category #2: The normal work routine involves no exposure to blood, body fluids, or tissues. 

• This position is predominantly performed in-office Monday through Friday during regular business hours. Periodic weekend or evening work may be required. 

• Use of company vehicle, personal vehicle for business use periodically. 

DISCLAIMER:

Employees must be able to perform the essential functions of their position satisfactorily. Aviva Health will make reasonable efforts to accommodate a qualified applicant or employee with a known disability, unless such accommodation creates an undue hardship on the operation of the business. To request a reasonable accommodation, please contact the Human Resources Director or their designee by email.

Aviva Health is an Equal Opportunity Employer
We are committed to fostering a diverse and inclusive workplace where all qualified applicants receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status.

Aviva Health is a Drug-Free Workplace

To ensure a safe and secure environment for our employees and patients, Aviva Health maintains a drug-free workplace. All employment offers are contingent upon passing a drug screening and a criminal background check. Compliance with these policies is required throughout employment.