HR Coordinator

Position Summary:

The HR Coordinator provides onboarding and auditing support to the Human Resources Department. This role is responsible for managing the onboarding and auditing process, serving as the primary point of contact with new hires, and ensuring new hire compliance.

Position Responsibilities:

• Manage and perform onboarding tasks for all new employees.
• Oversee the end-to-end onboarding process for all Florida and New Jersey new hires, ensuring a seamless experience from pre-onboarding to the first 30 days of hire.
• Work directly with new hires to complete all onboarding requirements, new hire checklists, compliance training, employment verification, and I9 processing.
• Collaborate with various departments to prepare necessary materials, equipment, and resources for the new employee, working with facility leadership to set-up computer access, KIPU, Salesforce, CTM and/or any other equipment requests.
• Serve as the primary point of contact for new employees, addressing questions and concerns to facilitate a smooth transition to the facility.
• Ensure that all onboarding processes comply with legal and organizational requirements, to include state and regulatory paperwork and training documentation.
• Work with the facility assigned departmental trainer to collect departmental record of training for employee’s personnel file.
• Audits HR files in Paycom and HR drive (Paycom system)
• Assist with additional HR duties as requested.

• Demonstrates competence in one or more of the following areas:
  • Establishing rapport, systematically gathering assessment data, evaluating readiness for treatment and change, and applying accepted diagnostic criteria for substance use disorders.
  • Screening for psychoactive substance toxicity, intoxication, and withdrawal symptoms.
  • Screening for co-occurring mental health conditions.
• Supports the organization’s efforts to comply with National Patient Safety Goals related to:
  • Infection prevention
  • Suicide risk assessment
  • Patient identification
  • Medication reconciliation
• Performs additional responsibilities as assigned by leadership.

Workplace Behaviors

• Demonstrates the ability to complete daily tasks as assigned and meet required deadlines.
• Complies consistently with attendance and punctuality standards.
• Safeguards client rights to privacy and confidentiality at all times.
• Preserves the personal dignity and respect of all clients.
• Maintains a positive, professional, and supportive attitude in the workplace.
• Provides leadership by coaching, supporting, and motivating staff.

Workplace Responsibility

• Seeks supervision, guidance, or direction when necessary.
• Demonstrates initiative in carrying out assigned responsibilities.
• Actively participates in committees and organizational activities as assigned.

Adaptability

• Demonstrates the ability to work objectively and maturely under stress.
• Performs in other capacities as needed to support operational needs.
• Responds positively and professionally to changing workplace situations.
• Actively participates in coaching and makes appropriate corrections to work processes.
• Participates in emergency management and response processes as required.

Professionalism

• Performs duties in a professional manner and consistently conveys a positive image of the mental health profession.
• Works effectively as a collaborative member of the team.
• Complies with organizational dress code and professional appearance standards.

Ongoing Training & Development

• Attends all required in-service trainings and educational courses.
• Assumes responsibility for individual professional growth.
• Contributes to the professional development of colleagues.

Communication

• Seeks and responds constructively to feedback and supervision.
• Develops, interprets, and communicates required policies and procedures appropriately.
• Recognizes and takes appropriate action regarding violations of facility policies and procedures, especially those impacting safety.
• Actively participates as a member of assigned organizational teams.
• Participates in facility performance improvement activities.
• Establishes appropriate rapport with coworkers, clients, and visitors.
• Clearly communicates job-related concerns to supervisors and during staff meetings.
• Consistently reports critical information to supervisors, particularly regarding client care, equipment issues, and supply needs.
• Seeks guidance from appropriate leadership when facility-related issues arise.
• Reports all incidents promptly and completes accurate incident documentation.

Safety, Risk Management, Infection Control & Regulatory Compliance

• Reports any personal symptoms of suspected illness or contagious disease to a supervisor in a timely manner.
• Consistently utilizes proper hand hygiene and infection prevention techniques.
• Reports all incidents and near-misses in accordance with organizational policies and procedures.
• Adheres to all facility policies, procedures, and safety protocols.
• Maintains a safe, clean, and secure physical environment at all times.
• Ensures appropriate protection of client confidentiality in accordance with HIPAA and organizational standards.
• Complies with all Joint Commission Standards applicable to the role.
• Complies with all State Licensing and Regulatory Guidelines.
• Actively participates in Performance Improvement (PI) and Quality Assurance (QA) activities.

Substance Abuse Competency

• Staff who assess, plan services for, and provide care to individuals with substance use disorders demonstrate the knowledge and skills to:
• Establish rapport, systematically gather data, assess readiness for treatment and change, and apply accepted diagnostic criteria for substance use disorders.
• Screen for psychoactive substance toxicity, intoxication, and withdrawal symptoms.
• Screen for danger to self or others.
• Screen for co-occurring mental health conditions.
• Analyze and interpret assessment data to determine treatment recommendations and clinical priorities.
• Collaborate with the individual served to formulate mutually agreed-upon, measurable treatment goals and objectives.
• Demonstrate adherence to accepted ethical, professional, and behavioral standards of conduct.
• Participate in continuing professional development and ongoing competency training.

Mental Health Competency

• Staff who assess, plan services for, and deliver care to individuals with mental health conditions demonstrate the knowledge and skills to:
• Establish rapport, systematically gather data, assess readiness for treatment and change, and apply accepted diagnostic criteria for mental disorders.
• Screen for common symptoms of mental illness and psychiatric instability.
• Demonstrate working knowledge of general DSM terminology and diagnostic language.
• Demonstrate understanding of common mental health risk factors.
• Screen for suicidality, self-harm, and other high-risk behaviors.
• Analyze and interpret assessment data to determine treatment recommendations and clinical priorities.
• Collaborate with the individual served to develop mutually agreed-upon, measurable treatment goals and objectives.
• Demonstrate adherence to accepted ethical, clinical, and professional standards of conduct.
• Participate in ongoing continuing education and professional development activities.

Licensures and/or Certifications

• HR Certifications or SHRM-CP preferred.

Education and Skills/Experience:

• Highschool or Bachelor’s degree in human resources, Business Administration, or a related field required.
• Auditing background prefer.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.

Requirements: