HR Coordinator/Assistant

This role works out of downtown Chicago and is hybrid with 3-4 days in-office.   

Summary

The HR Coordinator assists with day to day operations of the HR department and is responsible for the administration of HR programs for BRIDGE Housing Corporation. Specific areas of focus include managing multiple administrative needs for our employee facing programs such as benefits and perks administration, onboarding, HRIS entries and changes, new hire orientation, offboarding and exits, annual reporting, and file management. 

The HR Coordinator works closely with the Sr. Director of HR and the rest of the HR team to maintain a positive environment for all staff. This position requires a high level of organization, attention to detail, and confidentiality, as well as the ability to communicate positively, offering excellent customer service to our employees. 

Duties and Responsibilities

• Performs routine tasks required to administer and execute human resource programs including but not limited to HRIS changes; benefits assistance; onboarding; file retention; exit packets; perk programs; training and development.
• Onboarding: manages all onboarding tasks from signed offers, background checks, new hire paperwork, 30-90 day check-ins, and first day orientation presenting.
• Offboarding: manages all offboarding tasks including resignation/termination processing and required paperwork.
• Benefits: Completes benefits administration processes for enrollments, renewals and changes.
• Employee Files: Maintain accurate and up-to-date employee records and files. File management & administration of all onboarding documents, personnel file management, new hire paperwork, HRIS entries and troubleshooting. Assist with file gathering for requests and legal processes as needed.
• HR Helpdesk point of contact for incoming general HR questions and highly responsive to HR inbox and mail.
• Compliance: Compile, develops and maintain needed documentation for reporting requirements needed for EDD responses, legal requests, and projects throughout the year.
• Other:
  1. Maintains compliance with federal, state, and local employment and benefits laws and regulations. 
  2. Work collaboratively with various staff members to ascertain needs and organize work functions to meet those needs.
  3. Assist the Human Resources team with various projects and ad hoc needs, including recruitment assistance with posting jobs, extending offers, and completing reference checks.
  4. Ensures timeframes are met, employee questions are answered, and tracking is up to date.
  5. Other duties as required.

Experience and Qualifications

• At least 1 year of HR assisting experience
• Bachelor’s degree in Human Resource Management, Business, Communications, or other relevant area (years of experience and/or PHR/SPHR in lieu)
• Experience with ADP a plus
• Demonstrated knowledge of HR processes and requirements
• Excellent communication skills both verbal and written
• Working proficiency with Microsoft Office 
• Well-developed organizational skills and attention to detail; ability to prioritize work effectively and adjust to multiple demands 
• Self-starter with high initiative, and a focus on collaboration/teamwork willing to jump in where needed
• Ability to maintain a positive approach to work challenges and look to process improve at all times

Working conditions

• Works in an office environment

• Usually works a standard workweek; during audit season weekends and overtime may be required

 Physical requirements

• Ability to remain in a stationary (standing and/or seated) position more than half the time

• Ability to operate machinery and/or equipment that requires the constant use of hands/fingers/wrists more than half the time

• Ability to spend more than half the time viewing computer monitors

• Ability to move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance

BRIDGE Housing is an Equal Opportunity Employer committed to fostering an inclusive environment for our diverse workforce. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. Pursuant to the California Fair Chance Act, we will consider qualified applicants with arrest records.

 BRIDGE qualifies the contents of all information candidates provide in their resume and any offer of employment is contingent upon (a) a criminal background check, (b) verification of all information provided, including past employment, correct hire and separation dates, education, degree, or other credentials, and (c) three satisfactory employment references.

 In the case of application involves fraud or misrepresentation, BRIDGE may in its discretion rescind the job offer.  Nothing in this policy changes the at-will nature of employment, and BRIDGE may withdraw an offer of employment or terminate the employment relationship at any time, with or without reason.