Job
Summary:
The Human Resource Coordinator is an integral part of the Human Resources department. The Human Resource Coordinator will support the agency by serving as the HRIS internal champion, maximizing utilization of the HRIS system, while maintaining and leveraging system data. The HR Coordinator will also provide direction and oversight for the recruitment function to agency personnel. The position provides general support to agency personnel on HR processes, systems, training and staff development, and responds to HR related questions and concerns.
This position will work remotely. Some domestic travel in support of key events required, although limited during COVID-19.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential
Functions:
The following duties are representative of the responsibilities of this position. These assignments may change as the needs and priorities of SJCS evolve.
Include, but are not limited to:
- Inputs and updates HRIS information; provides support to state office managers on HRIS system and content; and other HR matters as necessary. Generates and provides HRIS reports as needed.
- Provides support to all staff on HRIS system, processes and content. Secures or develops training for staff on use of various modules, promoting functionality of HRIS internally.
- Performs new hire functions that include job advertising, verification of employment and professional references, and background investigations for Home Office staff. Also participates in new employee orientation for Home Office staff.
- Supports organization wide recruitment efforts, analyzes success of outreach activities and explores new ways to promote career opportunities as SJCS.
- Supports SJCS training and staff development activities, helping to development graphically rich and engaging materials.
- Uses system data to generate HRIS reports and provide analysis of hiring trends, retention and attrition.
- Performs employment verifications for current and previous SJCS staff.
- Researches and resolves employee inquiries. Develops and maintains positive professional relationships both internally and externally.
- Identifies system improvements to support goal of achieving paperless HR with maximum automation and leveraging of technology and digital file storage. Enhances HRIS workflows and employee interfaces to maximize employee experience.
- Ensures Human Resources Department regulatory compliance with applicable local, state, and federal government requirements/laws and assists with issues of compliance for the Human Resources function in general.
- Completes and documents audits of recruiting and hiring systems in state offices.
- Participates in HR’s contribution to SJCS through ideas, recommendations, meetings, special projects, committees, related
- Perform other duties as required by the HR Manager/HR Team.
Required Knowledge, Skills, and Abilities:
- A working knowledge of Microsoft Office Suite is required.
- Strong working knowledge of HRIS databases, preferably ADP WorkForce Now and PayCom
- Excellent technical skills and systems thinker.
- Solutions oriented and able to meet deadlines with quality work.
- Able to organize and prioritize work while providing excellent customer service and related research.
- Excellent verbal and written communication skills.
- Strategic and creative thinker who enjoys working with data
- Demonstrated success in achieving and exceeding goals
- Exceptional analytical skills
- Diplomacy in working with diverse individuals and audiences, and sensitive situations and subject matter
- Able to travel to SJCS’s state offices
- Excited for the opportunity to promote the mission of SJCS, advancing inclusive communities, and elevating the visibility of individuals with developmental disabilities and people who are experiencing other social and personal challenges
- Demonstrate strong self-motivation, strategic thinking, and the ability to work independently
- Good project management skills, with a knack for working backwards from deadlines and can deal with curve balls thrown at your work plan
- Keen attention to detail, a love of adhering to organizational systems, and aren’t satisfied until you have produced a high-quality work-product
- Possess a high level of integrity and confidentiality and are able to manage sensitive information
- Reliable and a friendly communicator who reaches out and follows-up with professional persistence
- Creative thinker and willing to test out new ideas Ability to establish and maintain effective working relationships with associates, subordinates, representatives from other agencies, and the public.
- Ability to use sound judgment when making decisions.
- Skilled in the operation of relevant computer systems, including hardware and software, and office machines.
Education and Experience:
- Bachelor’s Degree in Human Resource Management or a related field required. Four years of HR work or Administrative support experience can be substituted for B.A. degree.
- Three or more years of Human Resources and/Administrative work experience is required, with HR experience preferred. Experience should include strong knowledge of recruiting/talent management using social media and HRIS maintenance.
- Strong working knowledge of Microsoft Office Suite is required. Advanced skills in Excel and PowerPoint are preferred.
- Significant experience managing diverse teams to execute and innovate
- Must meet SJCS and funding jurisdiction current requirements for criminal background/records check.
- Valid health certificate to meet current funding jurisdiction requirements.
- Valid state-issued driver’s license with current driving record in good standing required