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HR Coordinator/Corporate Interview Scheduler

S3
3 days ago
Contract
On-site
Bolingbrook, Illinois, United States
HR Entry Level

Job Description

Job title: Corporate Scheduler
Duration: 6-month contract with chance of extending/converting Remote (Client location is Bolingbrook, IL) 
Pay Rate: 27-29/HR
Must Have:
  • ICIMS experience – MUST HAVE
  • 1–3+ years of experience in recruiting coordination, scheduling, HR support, or administrative roles
  • Retail industry experience is highly preferred. 
 
POSITION SUMMARY:
We are seeking a highly organized and service-oriented Corporate Interview Scheduler to support our Corporate Recruiting team. This role is responsible for coordinating complex interview logistics, ensuring a seamless and positive experience for candidates, hiring managers, and interview teams.This is a fast-paced, detail-driven role that requires strong communication, adaptability, and a proactive mindset.

Key Responsibilities
  • Coordinate and schedule interviews across multiple functions, levels, and time zones (primarily via Microsoft Teams)
  • Partner closely with Corporate Recruiters, Hiring Managers, and HR Business Partners to align on interview plans and logistics
  • Manage high-volume scheduling with accuracy and efficiency, often balancing competing priorities and last-minute changes
  • Serve as the primary point of contact for candidates throughout the interview process, ensuring a best-in-class, high-touch experience
  • Prepare and distribute interview confirmations, agendas, and relevant materials to all participants
  • Maintain accurate and up-to-date candidate activity and interview details within the applicant tracking system (iCIMS)
  • Troubleshoot scheduling conflicts and proactively identify solutions to keep the process moving forward
  • Support coordination of panel interviews and debrief sessions
  • Ensure compliance with internal processes and data accuracy standards
  • Contribute to continuous improvement efforts, identifying opportunities to streamline scheduling workflows and enhance the candidate experience
 Qualifications
  • 1–3+ years of experience in recruiting coordination, scheduling, HR support, or administrative roles
  • Experience working in a fast-paced, high-volume environment
  • Strong organizational skills with exceptional attention to detail
  • Excellent communication skills, both written and verbal
  • Ability to manage multiple priorities and adapt quickly to change
  • High level of professionalism and customer service orientation
  • Experience with applicant tracking systems (i.e., iCIMS) and scheduling tools preferred.
  • Proficiency in Microsoft Outlook and Microsoft Teams is required.
 Key Competencies
  • Organization & Execution: Manages complex scheduling with precision and follow-through
  • Communication: Clear, timely, and professional interactions with all stakeholders
  • Customer Focus: Creates a positive, seamless experience for candidates and internal partners
  • Problem Solving: Anticipates challenges and proactively resolves scheduling conflicts
  • Collaboration: Builds strong partnerships with recruiters, hiring managers, and cross-functional teams