JOB PURPOSE
The Human Resources Coordinator is an entry-level role that provides administrative and operational support to the HR department. This position is ideal for someone who is highly organized, detail-oriented, and interested in building a career in Human Resources. The HR Coordinator plays a key role in maintaining accurate employee data, supporting recruitment and onboarding processes, coordinating employee events, and ensuring HR systems and files remain compliant and up to date. The ideal candidate will display gumption and a creative mindset with interest in employee engagement, communications and event planning.
RESPONSIBILITIES AND DUTIES
Perform accurate and timely data entry across HR systems and employee records.
Maintain and audit personnel files, ensuring confidentiality and compliance.
Conduct regular audits of employee data, credentials, badges, and documentation.
Assist with HR system administration, including user access, updates, and reporting.
Support recruitment activities, including job postings, applicant tracking, and interview scheduling.
Coordinate new hire onboarding, including paperwork, system access, badges, and orientation scheduling.
Assist with offboarding processes, including system access removal, file updates, and exit documentation.
Assist with scheduling interviews, orientations, and HR-related meetings.
Conduct timesheet audits to ensure accuracy, completeness, and policy compliance.
Partner with managers to resolve timekeeping discrepancies as needed.
Track and maintain employee credentials, licenses, certifications, and expirations.
Support compliance-related audits and reporting.
Assist with internal HR audits and process improvement initiatives.
Support employee engagement initiatives, recognition programs, and internal communications.
Assist with planning, organizing, and executing employee events and activities.
Help maintain HR calendars and engagement timelines.
Regular and consistent attendance is an essential function of this role.
Other duties as assigned.
REQUIREMENTS AND QUALIFICATIONS
High school diploma.
1–2 years of HR experience.
Strong attention to detail and data accuracy.
Ability to handle confidential information with professionalism and discretion.
Proficiency in using office productivity software such as Google Suite, Microsoft Office Suite, and comfort learning new systems.
Strong problem-solving and decision-making abilities to address issues and make informed judgements.
Exceptional oral and written communication skills with internal and external partners.
Demonstrates professional leadership skills through effective communication, work habits, attitude, inter-personal skills, initiative, and follow through.
Manage projects independently or through a team.
Demonstrates ability to work effectively under pressure with multiple and changing priorities and deadlines as evidenced by use of tact, maturity, interpersonal effectiveness, good judgement, and discretion.
Internal and external customer service orientation.
Strong attention to detail.
Demonstrates organization and time management skills.