HR Coordinator

SUMMARY

The Human Resources Coordinator, HRC provides functional services in support of the day-to-day operations of the Human Resources Department.   This role is the primary contact for all candidates and new hires. The HRC exemplifies HR Standards for the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following.  Other duties may be assigned.

• Provide administrative support to the Human Resources department.
• Support recruiting efforts including processing of pre-hire documentation, i.e. Background and drug test, collection of paperwork, and assistance with hiring events and job fairs.
• Prepare Welcome email, offer letters and send out on-boarding documents. Track check list, pre-fill documents and set-up orientation folders. 
• Assist orientation meeting working with Generalist to ensure smooth, professional orientation days. Coordinate orientation breakfast and lunches with Office Services.
• Collect all hew hire paperwork, checklist and review for completion. Process all new hires through   e-verify program. Prepare employee ID badges and picture for company use.   
  • Data entry of all new hires information into ADP WFN and e-time HRM system. 
  • Create new personnel file folders for all new hires using check list and audit sheet to ensure proper set-up and capture of all required documents. 

• Data integrity - Processes employee updates in IMIS and ADP. Ensures all data is accurate and personnel files are complete.  
• Assist in the preparation of payroll changes and audit sheet. 
• Records changes to employee’s and contractor data in ADP, IMIS including change of address, direct deposit changes, etc. 
• Upkeep of employee files ensuring compliance and accuracy and completeness of documents. 
• Run monthly birthday & anniversary report and coordinate information with Receptionist and marketing.
• Prepares periodic reports as requested by Vice President, HR, HR Generalist or Senior Management.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.   The requirements listed below are representative of the knowledge, skill, and/or ability required.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SPECIAL SKILLS AND ABILITIES

• Minimum requirement in Microsoft Outlook, Word, Excel and PowerPoint of intermediate to advanced level.  
• Previous ADP payroll experience highly preferred, System experience required.
• Ability to communicate effectively, both verbally and written, multi-task, and prioritize as needed.
• Must be accurate and detail oriented.
• Strong knowledge and understanding of general HR and best practices through education or job experience. 

EDUCATION and/or EXPERIENCE

• Bachelor’s degree required, Or equivalent experience can be substituted 1 year education for 1 year of experience in the HR field, or any similar combination of education and experience.
• One (1) to three (3) years of HR exp., or equivalent data entry and customer service experience.
• Professional in Human Resources (PHR) Certification or SHRM-CP Certification strongly preferred. 

LANGUAGE and COMMUNICATION SKILLS

Ability to read, analyze, and interpret Company policies and procedures.  Ability to write reports, business correspondence, and assist in writing procedures manuals.  Ability to effectively present information and respond to questions from employees.   Bi-lingual a plus. 

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide.  Calculates hourly rates of pay based on annual compensation.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger and type.   The employee needs to be able to hear well enough to communicate with coworkers and applicants.  The employee must be able to see well enough to read written items and use a computer. The employee frequently is required to stand, walk, and stoop.  The employee is frequently required to sit and reach with hands and arms.  The employee must occasionally lift and/or move up to 25 pounds.  

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The working conditions are those of a normal office environment with the absence of disagreeable elements.  The noise level in the work environment is usually moderate.

SKILLS ASSESSMENT

Qualified candidates will be required to demonstrate skill proficiency as listed below within the first 30 days of hire. Candidates requiring accommodations in order to complete the assessment should request them from Human Resources.

EOE, including disability/vets