Title: HR Coordinator, Human Resources
VP Area: VP of Strategy and Chief of Staff
Department: Human Resources
Position Compensation: $22.50 - $25.50 / hour
Location: University Campus - St. Paul, Minnesota
Who We Are:
Northwestern is a faith-driven community, UNWavering in our Christ-centered principles and identity as those who profess faith in Jesus. Rooted in the unshakable foundation of God’s Word and our calling to impact His world, our mission and vision flow from these core values, expressed through Christ-centered higher education at the University of Northwestern – St. Paul and through gospel outreach and faithfulness with Northwestern Media.
Position Summary:
The HR Coordinator provides comprehensive administrative and operational support to the Human Resources department, with primary responsibility for coordinating background checks, collecting and maintaining new hire documentation, overseeing annual Years of Service Awards, and supporting the Assistant Vice President of Human Resources. This role also manages departmental email inboxes and other communications and performs a wide range of traditional HR office coordination and administrative functions. The HR Coordinator serves as a key point of contact for employees, candidates, and internal stakeholders, ensuring a high level of service, confidentiality, and operational efficiency.
Please Note: We are unable to hire relatives of current Northwestern employees for this position.
Key Responsibilities:
• Recruitment & Onboarding Support: Support recruitment processes by coordinating and processing required background checks for new and current employees and volunteers, monitoring status, and communicating results and follow up needs to HR partners and hiring leaders. Ensure complete and compliant new hire paperwork. Support onboarding processes by coordinating documentation, system access requests, and new hire communications as assigned.
• Administrative Support: Provide direct administrative support to supervisor through calendar and meeting coordination, preparation of materials and reports, and drafting correspondence, presentations, and other HR-related documents.
• HR Office & Departmental Coordination: Provide comprehensive HR office and departmental coordination by managing HR communication channels, supporting workflows and recurring processes, maintaining accurate documentation and records, reconciling department expense reports and cards, coordinating departmental resources and correspondence, assisting with data entry and audits across HR systems, and contributing to HR projects and organizational communications.
• Compliance: Support organizational compliance by coordinating updates to required federal, state, and local labor law postings, ensuring all physical and digital labor law posters remain current and properly distributed across all worksites and assisting in maintaining up-to-date HR communications, forms and documentation.
• Employee Recognition & Engagement: Coordinate years of service recognition program, including tracking eligibility, ordering and coordinating gifts and maintaining accurate records of employee service milestones and all associated recognition activities. Manage the ordering and distribution of gifts and flowers for specified organizational recognitions.
• Perform other duties as requested or assigned
Because our community is a significant part of our mission and the development of our students, all employees act as a minister of the gospel of Jesus Christ by actively partnering with the University to disciple students in growing intellectually and spiritually, and with Northwestern Media to lead people to Christ and nurture believers to mature in their faith.
Qualifications:
Required:
• High school diploma or GED equivalent
• Minimum one (1) year of experience in HR, administrative support, or related office/operations roles.
• Maintain a growing, personal relationship with Jesus Christ, reflect His character in all interactions, and faithfully uphold and embrace Northwestern’s mission, Doctrinal Statement and Declaration of Christian Community
Nice to Have:
• Bachelor’s degree in Human Resources, Business, or a related discipline.
• Minimum of two (2) years of HR experience, particularly in HR operations, recruiting support, or learning and development.
Key Skills:
• Spiritual Discernment & Mission Alignment – Applies spiritual maturity and discernment to assess organizational and mission fit in candidates and employees.
• Strategic, Critical & Systems Thinking – Understands organizational context, interdependencies, and the “big picture”; navigates ambiguity and evaluates complex situations to make sound decisions.
• Confidentiality: Maintains discretion and handles sensitive information appropriately.
• Communication Skills – Demonstrates strong written and verbal communication, including clear documentation, editing, and effective interpersonal communication that is kind and clear.
• Organization, Detail Orientation & Technical Proficiency – Manages time and priorities effectively, completes tasks with accuracy, follows workflows, and uses intermediate to advanced technology to complete and improve processes. Able to prioritize and meet deadlines with attention to detail, managing multiple projects and deadlines at a time.
• Professional Reliability & Independence – Works well independently and collaboratively, demonstrates initiative, meets deadlines, and maintains high standards of professionalism.
• Background Check: Must pass initial and ongoing background checks as a condition of employment.
Work Environment:
The work environment involves working for a suburban, Christian university or Christian owned and operated radio station alongside those with a demonstrated commitment and personal relationship with Jesus Christ, a commitment to the mission and values of Northwestern, and an agreement to abide by all Northwestern policies.
All applicants must be authorized to work for any employer in the United States as we are unable to sponsor or take over sponsorship of an employment visa.