HR Coordinator/Leave Administrator

POSITION SUMMARY

The HR Coordinator / Leave Administrator is responsible for the administration of employee leave programs, including FMLA, ADA short-term disability, and other leaves of absence, as well as supporting ADA accommodation processes. This role provides critical administrative and operational support to the Human Resources function, including personnel records management, recruitment support, and HRIS-related activities. The position ensures compliance with applicable laws, regulations, and company policies while delivering timely and professional service to employees and internal stakeholders. A high degree of confidentiality, accuracy, and sound judgment is essential in this role.

KEY RESPONSIBILITIES

 Leave & Benefits Administration

• Administer employee leave programs, including FMLA, short-term disability, and other applicable leave policies
• Serve as the primary point of contact for leave-related inquiries, ensuring timely, accurate, and professional communication
• Coordinate with third-party administrators and internal stakeholders to track and manage leave cases
• Maintain accurate documentation and ensure compliance with federal, state, and company requirements

ADA Accommodations

• Administer ADA accommodation requests, including documentation, tracking, and coordination with employees and management
• Facilitate and document the interactive process in accordance with legal requirements and company policy
• Maintain confidential accommodation records in compliance with applicable regulations

Recruitment Support

• Conduct and document pre-employment reference checks
• Provide administrative support throughout the recruitment and hiring process, as needed

HR Administration & Compliance

• Maintain employee personnel files, ensuring accuracy, completeness, and compliance with established recordkeeping standards
• Process and file documentation received from departments in a timely and accurate manner
• Track and maintain required employee acknowledgements, including handbook and facility-related documentation
• Support internal and external audits and ensure adherence to record retention requirements

HRIS & Systems Support

• Prepare and submit IT tickets for employee lifecycle changes, including new hires, terminations, and position updates
• Provide first-level HRIS support and troubleshooting; escalate issues as appropriate
• Assist in maintaining data integrity across HR systems

General Administrative Support

• Provide administrative support to the HR team, including scheduling, reporting, and correspondence
• Serve as backup support for reception functions, including greeting visitors and managing incoming communications, as needed
• Participate in HR projects and perform additional duties as assigned

QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• 2–4 years of relevant HR administration or related experience
• Working knowledge of FMLA, ADA, and leave administration processes, including short-term disability programs
• Strong organizational and time management skills with a high level of attention to detail
• Demonstrated ability to handle sensitive and confidential information with discretion and sound judgment
• Strong written and verbal communication skills
• Proficiency in HRIS platforms and Microsoft Office applications

Preferred Qualifications

• Experience administering leave programs
• Familiarity with multi-state employment practices and compliance requirements
• Professional HR certification (e.g., SHRM-CP or PHR) a plus

WHAT'S IN IT FOR YOU?

• An exceptionally supportive company culture that places people over profit
• Consistent Monday – Friday schedules 
• Fair and competitive compensation + bonus opportunities
• Health insurance options with generous company contributions
• Dental and Vision coverage 
• Life and Disability insurance (100% company paid + options for more!) 
• Competitive 401k match program 
• Paid Time Off (PTO) and Paid Holidays 
• Paid Volunteerism Time Off (VTO) to support your community 
• Legal and Pet insurance options 
• Free Roadside Assistance for your personal vehicle
• Tuition Assistance Program 
• Ongoing professional training and development
• Employee incentive and recognition programs
• A state-of-the-art office building with outstanding features and amenities, including free onsite fitness center, basketball court, game room with bowling alley, and electronically adjustable workstations

If you’re passionate about building strong teams, strengthening culture, and making HR a true strategic partner, we’d love to meet you.

More about us: 

Cadence Innovations is a holding enterprise for the flagship company - Alpha Warranty Services and several other business entities.  Alpha Warranty provides a full line of unique and useful vehicle protection products and services. Founded in 2002 on a value system of integrity, dependability, and providing the best service, Alpha Warranty has enjoyed consistent growth and helped forge long-term partnerships with industry-leading auto dealerships across the country. The company takes pride in creating quality product and service innovations and fostering employee development. Because of this, Alpha has received recognition from multiple organizations including the MWCN Utah 100 for Fastest Growing Company, the Salt Lake Tribune for being a Top Workplace, and the American Business Awards for Veteran-Owned Company of the Year. If you want a rewarding and challenging career where you can work hard and play hard, join the team of Cadence Innovations Group.

Learn more about our affiliated companies at www.alphawarranty.com and www.alignsolarprotection.com