Position Summary
The Human Resources Coordinator serves as a key operational partner within the Human Resources department at Osceola Medical Center, a Critical Access Hospital. This role provides advanced coordination and support across core HR functions including recruitment, onboarding, compliance, employee relations, and HRIS administration. The position requires a high level of discretion, independent judgment, and knowledge of healthcare regulatory requirements in a small, community-based hospital setting.
Schedule: Day shift, 20 hours/week
Essential Duties and Responsibilities
- Schedule interviews and communicate with candidates
- Support full-cycle recruitment for clinical and non-clinical positions.
- Assists in coordinating and preparing for new hire orientation and onboarding.
- Manage onboarding processes to ensure compliance with CMS, DNV, Joint Commission (if applicable), state, and organizational requirements, including credentialing, licensure verification, background checks, and health screenings.
- Maintains and files accurate, confidential personnel records in compliance with federal and state employment laws and healthcare regulations.
- Partners with HR Team to be a subject-matter resource for managers and employees on HR policies, procedures, and employment practices.
- Supports HR Team in employee relations activities, including documentation, tracking, and coordination of corrective action processes.
- Administer and maintain HRIS and applicant tracking systems, including data entry, audits, and report generation (as needed).
- Support HR Team in benefits administration, open enrollment support, and employee inquiries related to benefits and leave programs.
- Track and monitor compliance-related requirements such as mandatory education, annual competencies, policy acknowledgements, and licensure renewals.
- Support performance management processes, including evaluations, tracking, and documentation.
- Assist with HR-related audits, surveys, and regulatory reviews specific to a Critical Access Hospital environment.
- Collaborate closely with leadership in a lean HR structure, providing support across multiple HR disciplines.
- Assist with tracking leave of absences (FMLA, personal, etc. ).
- Participate in HR projects, policy updates, and process improvement initiatives as assigned.
- Serve as a point of contact for employee HR inquiries
- Other HR/administrative duties as assigned.
Qualifications
Required:
- Associate or bachelor’s degree in human resources, Business Administration, or a related field, or equivalent progressive HR experience
- Minimum of 1-2 years of human resources experience, preferably in a healthcare or hospital setting
- Working knowledge of federal and Wisconsin employment laws and healthcare regulatory requirements
- Demonstrated ability to work independently and manage competing priorities in a small, fast-paced organization
- High level of professionalism, discretion, and judgment in handling sensitive employee information
- Proficiency with Microsoft Office, specifically Excel, and HRIS platforms.
Preferred:
- Experience working in a Critical Access Hospital or rural healthcare setting
- Familiarity with CMS Conditions of Participation, Joint Commission standards, and hospital credentialing processes
Skills and Competencies
- Strong organizational and analytical skills with exceptional attention to detail
- Effective interpersonal and communication skills with employees at all levels of the organization
- Customer-focused approach with the ability to balance employee advocacy and organizational needs
- Adaptability and problem-solving skills in a resource-limited environment
Work Schedule
This is a 0.5 FTE (approximately 20 hours per week) position. Schedule may be flexible based on organizational and departmental needs. This is an onsite position with the flexibility to work from home on certain occasions.
Work Environment
Work is performed primarily in an office environment within a healthcare setting. Regular interaction with clinical leadership, providers, and staff is required.