HR Generalist

HUMAN RESOURCES GENERALIST

Are you looking to join a dynamic HR team with a stable company that has been in the Rochester area for over 140 years? A company that values their employees and where it isn’t unusual for employee longevity to be 20+ years. Did I mention the employee benefits, especially the 401k plan and the company contributions. If this sounds like a place you would want to work, don’t wait to apply!

Summary/Objective

General HR duties to include recruiting, benefit & leave administration, safety and employee relations. Coordinate and administer employee benefits providing excellent customer service, response and follow-up to the needs of all benefits-eligible employees. Coordinate the administration of benefits in partnership with the broker, external benefit vendors, and the HR Manager. Administer and coordinate leave of absences including FMLA, NY PFL, DBL and Workers’ Compensation. Maintain highest standard of integrity, confidentiality and ethics while handling employee matters. Deliver top-notch customer service to our employees and retirees.

Essential Functions and Responsibilities include the following:

• Assist HR Manager with recruiting responsibilities for various positions.
• Schedule and track employee safety training.
• May assist HR Manager with employee relations issues and union contract interpretation as needed.
• Prepare open enrollment benefit material and communicate to staff.
• Coordinate open enrollment benefit updates with ADP.
• Coordinate daily administration of employee benefits responding to employee needs.
• Administer and coordinate COBRA.
• Assist employees with enrolling in medical, dental, vision and life insurance plans.
• Inform employees of changes to the benefits structure.
• Resolve employee and/or retiree issues with insurance providers and other benefit administrators.
• Field and respond to day-to-day questions from employees on policies, benefits, ADP, etc..
• Accountable for reviewing and reconciling monthly invoices to ensure plan file feeds match invoices.
• Ensure benefit information and policy updates are updated on SharePoint and ADP.
• Administer, process and coordinate LOAs, FMLA, NY PFL, DBL and workers’ compensation claims, paperwork, tracking and usage as required by policy and legal requirements.
• Prepare and maintain logs and reporting for OSHA, Worker’s Comp, etc.
• Act as payroll backup for ADP payroll system.
• Schedule exit interviews, review benefits with separating employees and initiate separation process in SharePoint and vendors as necessary.
• Assist with the development and maintenance of job descriptions.
• Schedule annual respirator fit tests and hearing tests
• Maintain updated employee handbooks and related HR documents.
• Update and maintain training records in Microsoft Access.
• Prepares for and participates in union contract negotiations.
• Administer represented retiree benefits.
• Schedule annual background checks and substance tests for field service technicians.
• Administer service and safety programs. perfect attendance and safety program.
• Coordinate biannual first aid training for first responders.
• Coordinate on-site safety shoe and uniform vendors.
• Assist with Employee Safety, Training and Wellness programs.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualification Requirements:

Required Education and Experience

• Associate’s degree with 5 years of HR experience.
• Previous experience with ADP payroll processing and HRIS experience preferred.
• Experience working with unions a plus.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, Access and PowerPoint.
• Exceptional attention to detail and time management skills.

Preferred Experience

Experience working within a union manufacturing environment is preferred.

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Certifications/Requirements: A.A.S degree, 5 years of HR experience, ADP payroll processing and HRIS experience, Union manufacturing environment preferred. Microsoft Office.

Additional duties as assigned

Attachment: Physical and non-physical aspects

Employer’s Disclaimer:

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.