HR Generalist

CASA & CASA IN ACTION SYNOPSIS:

CASA’s mission to create a more just society by building power and improving the quality of life in working-class: Black, Latino/a/e, Afro-descendent, Indigenous, and Immigrant Communities. Our vision is rooted in the collective power of our community, our inclusive, permanent, member-led movement radically transforms communities and systems to ensure the needs, dreams, and aspirations of members are fully met as we strive for justice and full liberation at home and in solidarity with others across the world. CASA has a sister organization, CASA in Action, a separate, but related, nonprofit organization that is exempt from federal income tax under section 501(c)(4) of the Internal Revenue Code.  Although CASA and CASA in Action share a common goal of supporting immigrants and low-income people in Maryland, Pennsylvania, Virginia, and Georgia, they are separate organizations with their own board of directors.  A set of employees at the two organizations, including the person filling this position, shares their time between the two organizations.  This has no effect on salary or benefits.

DEPARTMENT SYNOPSIS:

The Administrative Department at CASA Inc. provides administrative support to all programs and departments at CASA.  The Administrative Team is responsible for the overall operation of the organization including site management, information technology, and human resources.

POSITION SUMMARY:

We are seeking a dynamic and experienced HR Generalist with knowledge of union environments to join our team. The ideal candidate will be responsible for running the daily functions of the People and Culture department (Human Resources), including hiring and interviewing staff, administering pay and benefits, managing employee engagement, resolving conflict matters and leave issues, and enforcing organizational policies and practices. You will also support all HR functions, including recruitment, employee relations, compliance, and development, while managing union relations and ensuring labor agreements are adhered to. The HR Generalist will work closely with management to ensure alignment between business objectives and HR initiatives in a unionized environment.

SUPERVISORY RESPONSIBILITIES:

The HR Generalist may oversee the scheduling, assignments, and daily workflow of department staff, ensuring smooth operations. They will assist with performance evaluations, providing constructive feedback and coaching to support staff development. Additionally, the HR Generalist will foster a collaborative team environment and ensure alignment with departmental goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Support the recruitment and onboarding of qualified candidates. Collaborate with leadership to identify required skills and competencies for open positions.
• Track and document compliance with mandatory and non-mandatory training, continuing education, safety training, anti-harassment programs, and certifications. Oversee employee assessments and professional development programs.
• Implement new hire orientation and employee recognition programs. Design and maintain HR policies, procedures, and ensure adherence to applicable laws.
• Develop and implement recruitment strategies to attract top talent. Process employment verifications and reference letters.
• Manage HR programs related to performance management, talent management, productivity, employee recognition, compensation, benefits, leave, disciplinary actions, safety, and training.
• Participate in employee disciplinary meetings, terminations, and investigations. Provide support in resolving disputes.
• Assist with I-9 audits and ensure compliance with state and federal employment regulations. Support routine departmental audits and maintain HR policies to align with legal requirements.
• Support HR team members with professional development, training management, and performance evaluations. Administer health benefits enrollments, terminations, and open enrollment.
• Coordinate employee leave processes, including FMLA and personal leaves, ensuring timely documentation and processing.
• Assist manage employee exit procedures, ensuring compliance with company policies.
• Assist with troubleshooting HR system issues, including password resets and corrections in ADP.
• Stay up to date with trends, best practices, and regulatory changes in HR, talent management, and employment law.
• Perform additional duties as required to support the HR department.

QUALIFICATIONS:

• Bachelor’s degree in Human Resources or related field preferred.
• Human Resources knowledge is required, SHRM_CP certification is a plus.
•  4+ years of solid HR experience in a Generalist role or similar capacity.
• Knowledge on implementing recruitment strategies is a Plus.
• Knowledge on development and retention of personnel experience is preferred.
• Any experience working for or volunteering with a non-profit.
• Any experience working with unionized organizations.
• Valid US Driver’s License and reliable transportation.
• Bilingual in Spanish and/or French is a plus.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Excellent verbal and written communication skills.  
• Excellent interpersonal, negotiation, and conflict resolution skills. 
• Excellent organizational skills and attention to detail. 
• Excellent time management skills with a proven ability to meet deadlines. 
• Strong analytical and problem-solving skills. 
• Ability to prioritize tasks and to delegate them when appropriate. 
• Ability to act with integrity, professionalism, and confidentiality. 
• Thorough knowledge of employment-related laws and regulations. 
• Proficient with Google and Microsoft Office Suite or related software.
• Proficiency with ADP or the ability to quickly learn the organization's HRIS and talent management systems.

BENEFITS DESCRIPTION:

Who is eligible?

• All full time and part time permanent positions working 20 hours or more per week.

What We Offer:

• Generous paid time off, including: annual leave starting at three weeks per year (proportional accrual per pay period), two weeks of sick leave, three days of personal leave, and additional compensatory leave for exempt employees. Note: this is applicable to full time employees, and pro-rated for part time.
• Twelve (12) paid holidays per calendar year.
• Excellent Benefits Package including employer paid benefits as follow:
  1. Health, dental, and vision insurance (CASA pays 100%  of the premium costs for the employee up to our HMO plan, 55% for couples, 65% for children and 60% for family)
  2. Basic life and AD&D
  3. Long and Short Term Disability insurance 
  4. Professional Development: Those pursuing a course of study related to work performed at CASA may be eligible for a reimbursement up to $2,000.
  5. Employee Assistance Program (EAP)
• Additional voluntary benefits:
  1. FSA Account including Dependent Care.
  2. 401(k) retirement plan with a 2% employer discretionary match.
  3. Accident, Critical Indemnity, Hospital insurance.
• Allowances:
  1. Mileage reimbursements for those positions that are required to drive on CASA business.
  2. Cell Phone stipend for those positions that are required to use their cellphone for CASA business.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit, stand and walk

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions and outside weather conditions. The noise level in the work environment is usually moderate.

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. 

OSHA: A Human Resources Generalist is not to handle any human body fluids, biological agents, laboratory chemicals, or be exposed to hazardous materials such as noise, asbestos, or carcinogens.

CASA Inc. and CASA in Action do not discriminate on the basis of race, color, creed, religion, gender identity, sexual orientation, gender identity, age, mental or physical disability, ancestry, marital status and national origin.

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. 

CASA has implemented a mandatory vaccination policy effective 01 February 2022, requiring COVID‑19 Booster vaccination(s) for all employees and prospective employees, AmeriCorps members, and paid or non-paid internships. In accordance with CASA's duty to provide and maintain a workplace that is free of known hazards, we are adopting this policy to safeguard the health of our employees, AmeriCorps members and interns, and their families, CASA members and visitors, and the community at large from infectious diseases that may be reduced by vaccinations. In making this decision, the executive leadership team reviewed recommendations from the Centers for Disease Control and Prevention, the Advisory Committee on Immunization Practices, CASA’s Legal Counsel and local health officials. All prospective employees will be required to provide proof of COVID 19 vaccination or appropriate medical / religious accommodation documentation prior to the first day of employment with CASA. AmeriCorps member candidates will be required to provide proof of COVID 19 vaccination or appropriate medical / religious accommodation documentation at the time of presenting proof of citizenship and SSN eligibility.