HR Generalist

POSITION SUMMARY:

The Human Resources Generalist is responsible for daily functions of the Human Resource department including compensation, talent acquisition and recruitment processes, employee onboarding, compliance, and benefits. Performs all activities necessary to process bi-weekly payroll, including maintaining records related to payroll, filing tax reports, involuntary deductions such as levies and garnishments, preparing accounting documents, and preparing reports for management. Responsible for implementing company policies and practices.

ESSENTIAL FUNCTIONS:

• Responsible for inputting data and processing of bi-weekly payroll; including processing garnishments and withholdings, and manual checks when necessary.
• Submit state and federal tax information bi-weekly accurately and timely; including quarterly 941, state, and SUI reports.
• Create and submit monthly IPERS reports accurately and timely.
• Create and distribute W2 information to employees and Social Security Administration annually in a timely manner.
• Maintain employment records in Meditech personnel file and BCH timekeeping system.
• Maintain the BCH talent management system.
• Collaborates with departmental managers to understand skills and competencies required for position openings; Assists Directors with recruits, interviews, and facilitating the hiring of qualified job applicants for open positions.
• Process & communicate with other departments on employee status changes.
• Coordinates responsibility for new hire onboarding with Benefits Coordinator.
• Conducts or acquires background checks and employee eligibility verifications.
• Assists with employee milestone recognition programs.
• Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; assists with backing up the Benefits Coordinator.
• Assists with compensation and employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff. Submits annual IHA salary survey and reviews completed salary reports with the HR Director.
• Maintains compliance with all laws, regulations, and standards of conduct relating to the position and agrees to report any suspected violations of the law of standards of conduct.
• Submits monthly compliance report.
• Administers Human Resources policies and procedures in a consistent manner.
• Serves as an employee advocate for new hires and established employees.
• Maintains knowledge of legal requirements and employment law, government reporting, regulations affecting HR functions, trends, best practices, and new technologies in human resources & talent management.
• Establish and maintain an effective procedures manual for all processes related to the job function.
• Attends all mandatory meetings and programs.
• Administers enrollments and terminations of health and welfare benefits. Submits required documents to payroll and insurance providers to ensure accurate record keeping and proper deductions. Resolves employee complaints related to health & benefits plans. Provides guidance to all employees on plan provisions to help make informed benefit decisions during enrollment.
• Ensures employee understanding of benefit programs by regularly generating communication and assistance to all insured. Arranges for distribution of materials from carriers, assists with, communicating changes to employees and arranges for on-site representation by providers. Conducts employee presentations. Processes benefit changes within deadlines.
• Run reports from HR software for all employees who have annual evaluations due. Send annual evaluation information to directors. Maintain listing of evaluations due and/or delinquent. Responsible for notifying directors and administration when evaluations are delinquent on a monthly basis
• Acts as a resource for Payroll/HR contacts to ensure their understanding and compliance with benefit and HR policies and regulations.
• Manages Family and Medical Leave for employees. Tracks leave of absence and return to work data for reporting efficiency by employee and manager.
• Serves as Administrator on COBRA portal adding new participants, notifying Health Equity/ Wage Works when there is a qualifying event.
• Responsible for sending out Marketplace Exchange Notices to all employees.
• Plays an integral role in ensuring that the CFO receives pertinent information on the health insurance and other benefit plans by providing reports and assistance as needed, Including the GASB 75 Valuation.
• Administers and maintains short term disability claims and individual case activity with clinical help from disability insurance carrier. Communicates effectively with employee, manager, and payroll on case status.
• Responsible for posting open positions, conducting telephone interviews, background checks, and onboarding of new employees for Engineering, Tech Services, Lab, Radiology, and other departments as needed.
• Completes reports for management as requested: monthly turnover reports.
• Requests annual motor vehicle documents from employees. Communicates any necessary changes based on results.
• Helps manage employee education records, including mandatory education, licenses, certification, etc.
• Serves on various committees.
• Performs other duties as assigned.

QUALIFICATIONS, SKILLS AND ABILITIES REQUIRED:

• Minimum of two years of experience in human resources-related work. Healthcare human resources experience preferred. Experience with successful implementation of different HR software programs preferred.
• Bachelor’s degree in Human Resources, Business Administration, or equivalent job experience/education.
• Must have excellent verbal and written communication skills.
• Must possess strong and effective interpersonal, negotiation, and conflict resolution skills.
• Must have excellent organizational skills and attention to detail.
• Must have excellent time management skills with a proven ability to meet deadlines, ability to prioritize tasks and delegate them when appropriate.
• Must possess strong analytical and problem-solving skills.
• Must have the ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment related laws and regulations.
• Must be proficient with Microsoft Office
• Must be proficient with or possess the ability to learn the hospitals HRIS management system.

PHYSICAL ACTIVITY REQUIREMENTS:

Typical Physical Demands: The physical demands describe here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to walk. Specific vision abilities required by this job include close vision, and ability to adjust focus.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.Vision must be correctable to view computer screens and read printed information. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision and ability to adjust focus.

Hearing must be in the normal range for telephone contacts and other conversations.

EQUIPMENT/TOOLS: Operate office equipment such as: computers, printers, copy machine, calculator, and facsimile.

The above is intended to describe the general content of and requirements for this job. It is not intended to be a complete statement of duties, responsibilities or requirements.