HR Generalist

Kanza Mental Health & Guidance Center, Inc. 

POSITION TITLE: Human Resources Generalist 

REPORTS TO: Director of Human Resources 

DIRECT REPORTS: None 

FLSA STATUS: Exempt; regular full-time; employment-at-will position. 

SCHEDULE: The work schedule will generally conform to that of a full-time Monday–Friday 40-hour-per-week schedule to be performed within the Center’s hours of operation. 

PURPOSE: The Human Resources (HR) Generalist is responsible for supporting a variety of HR functions including recruitment, onboarding, employee relations, benefits, compliance, and payroll. This role ensures HR operations are carried out smoothly and efficiently while providing excellent internal service to employees and leaders across the organization. The ideal candidate is not only knowledgeable in HR practices but also compassionate, approachable, and committed to supporting employees with care and professionalism. 

ESSENTIAL JOB FUNCTIONS: 

Key Responsibilities: 

1. Serve as a point of contact for employee questions regarding HR policies, procedures, and benefits 
2. Support the full recruitment cycle including job postings, screening, interviews, and reference checks 
3. Coordinate onboarding and orientation for new hires 
4. Administer employee benefits including enrollment, changes, and open enrollment periods 
5. Maintain and update employee records in the HRIS and ensure data accuracy 
6. Support employee relations matters and ensure timely and confidential follow-up 
7. Ensure compliance with federal, state, and local employment laws (e.g., FMLA, ADA, FLSA, EEO) 
8. Assist with performance management processes and documentation 
9. Help develop and implement HR policies and procedures 
10. Coordinate employee training, recognition, and engagement initiatives 
11. Process employee status changes such as new hires, promotions, transfers, and terminations  
12. Demonstrate empathy, respect, and discretion in all employee interactions 
13. Other duties as assigned 

Payroll Responsibilities: 

1. Process biweekly (or applicable schedule) payroll in coordination with Finance and/or third-party provider 
2. Ensure accurate entry of hours worked, paid time off, wage changes, and deductions 
3. Review timesheets and resolve discrepancies in collaboration with supervisors 
4. Maintain payroll records in compliance with company policy and legal requirements 
5. Respond to payroll-related inquiries from employees 
6. Prepare and distribute payroll reports as needed 

The statements contained herein describe the scope of responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other areas, to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload. 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: 

1. Associate’s degree in Human Resources, Business Administration, Applied Science or related field required. Bachelor’s degree preferred. 
2. 1–3 years of experience in human resources, people relations, customer service, or similar experience. 
3. Direct involvement in payroll processing preferred. 
4. Familiarity with payroll systems and HRIS platforms (e.g., ADP, Paycom, Paylocity) preferred.  
5. Working knowledge of labor laws and payroll regulations. 
6. High level of attention to detail, accuracy, and confidentiality. 
7. Strong interpersonal, organizational, and communication skills. 

PHYSICAL DEMANDS: 

1. Remaining stationary, such as standing or sitting, for prolonged periods. 
2. Repeating motions that may include the wrists, hands, or fingers. 
3. Communicating with others to exchange information. 
4. Frequently moving from one worksite to another to accomplish tasks.? 
5. Adjusting or moving objects up to 10 pounds in any direction.? 

WORKING ENVIRONMENT: The environment is a typical office environment. While on location, work is generally performed indoors with ambient room temperatures, lighting, and traditional office equipment. This position may require travel to multiple worksites including other offices. 

CONFIDENTIALITY: All Kanza MHGC employees are expected to maintain the highest level of confidentiality and function within the highest ethical standards by exhibiting exemplary conduct. 

SALARY RANGE FOR THIS POSITION: Salary commensurate with experience and Kanza MHGC salary structure. 

PRIMARY LOCATION: Hiawatha Main Office, with the ability to work remotely up to one day a week as approved by supervisor.