Position Summary
The HR Generalist I position is located in the Albuquerque office and is a key player in administration, safety compliance and assisting with HR duties, paperwork and documentation. This role plays a key role in coordinating all corporate learning and development activities. They are the first point of contact for HR-related queries from employees and external partners in Albuquerque.
Primary duties and job responsibilities
HR:
■ Process required paperwork for changes in job classification and other related employment matters.
■ Organize and maintain personnel records uploading them to the ADP document server, and updating HR news (Birthday, time-sensitive news) in ADP.
■ Maintain I9’s and audit bi-annually or as needed.
■ New hire orientations, new hire paperwork including I-9s, and other required documents and documentation.
■ Support creating HR, Safety committee and Office Supplies yearly budget.
■ Initiate the Albuquerque grievance and employee relations issues and have a first conversation with the employee and their supervisor.
■ Support HR Manager for payroll process and hourly employee’s time card management.
■ Plan and organize monthly birthday gatherings, holiday parties and other company events within the given budget.
■ Assist colleagues whenever necessary and answer employee queries about HR-related issues, including employee relations as a first point of contact.
■ Assisting with benefits portals.
■ Managing temp employee requests/recruitment/liaising with temp agencies/onboarding, etc.
■ Coaching employees for conflict resolution as needed.
Administration:
■ Sign in visitors and advise of our current protocols. Manage incoming letters, packages, phone calls, and other forms of correspondence.
■ Receive and distribute office mail both in person and forwarding via email to all appropriate stakeholders. In addition to creating organized filing systems for mailed documents received.
■ Photocopy and scan documents for managers as required.
■ Order office supplies and miscellaneous items, approve invoices, file related documents, and develop and maintain reorder systems.
■ Track and replace office and other supplies as necessary; oversee these accounts and put away orders, such as Amazon supply orders, etc.
■ Take meeting minutes and post in Asana for required meetings (for example, Warehouse meetings).
■ Collaborate with Albuquerque VP of Operations and HR Manager to streamline Administrative Process and policies
Safety:
■ Create and administer safety training including Fire Extinguisher training and documentation.
■ Oversee performance of internal safety audits. Other safety duties as required.
■ If there is an injury report, create a case in the worker's comp portal within the required timeframe and be a liaison between the employee, NM Mutual and the doctor’s office. If a Bona Fide letter is necessary, consult with their supervisor/managers and HR Manager to issue the letter to the employee.
■ Collaborate with Albuquerque Director of Operations and HR Manager to streamline safety practices and enforce compliance policies.
■ Follow all relevant OSHA and FDA regulations, if applicable.
Other:
■ Other duties as assigned.
Competencies
● Communication skills: the person in this position must be fluent in Spanish and foremost provide quick and detailed responses to company stakeholders including weekly operations updates.
● Strong phone, email and in-person communication skills.
● Excellent organizational skills, with an ability to prioritize important projects.
● Maintain confidentiality and act professionally.
● Trustworthy, human-centric and honest with integrity.
● Problem-solving skills: regularly react to problems affecting production and predict others before they occur.
● Project management skills: initiate, plan, execute, monitor and control small and large projects in teams or alone.
● Maintain a positive and supportive environment by remaining aware, considerate, and flexible.
● Always display professional conduct, courtesy, and respect, and use appropriate tone and vocabulary.
Qualifications
● Bachelor's degree or equivalent experience in HR and safety-related work
● Bilingual in English and Spanish is desired but not required
● ADP experience or any HRIS system experience.
● Experience creating safety trainings
● Administration experience. Payroll process experience is desired but not required.
● Computer literacy (Google Workplace applications, strong excel skills)
● Project management experience
● Experience and an interest in safety regulations and OSHA compliance
● Experience creating organizational level training materials and conducting trainings
Physical Requirements (Not limited to)
This description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
The person in this position needs to occasionally move about inside the office to access, transport and position file cabinets, office machinery and items up to 25lbs.
Constantly operates a computer and other office productivity machinery, such as a computer, mouse, keyboard, printer, fax, scanner, calculator, and copy machine.
Mostly sedentary position; however, must be able to move, traverse, ascend/descend, and position self to access office equipment.
Must be able to detect, determine, perceive, identify, recognize, converse with, discern, convey, express oneself, communicate with team members and exchange accurate information with or without accommodation.
Must be able to work around moderate noise level.
Pay:
$25-$31/hour, Full-time, non-exempt position, benefits