HR Generalist-Part Time

DAY’S JEWELERS

PART TIME HR GENERALIST

JOB DESCRIPTION 

1/7/2025

CLASSIFICATION

Hourly wage, non-exempt

REPORTS TO

Vice President of Human Resources

JOB DESCRIPTION

The Part-Time Human Resources Generalist provides essential administrative and clerical support to the Human Resources department. This role helps ensure accurate recordkeeping, efficient coordination of HR programs, and timely completion of routine tasks related to onboarding, employee engagement, and compliance documentation. The ideal candidate is organized, detail-oriented, and dependable, supporting HR initiatives that strengthen the employee experience and reflect Day’s commitment to teamwork and shared ownership.

ESSENTIAL FUNCTIONS

Administrative Support
• Provides administrative support for employee engagement and HR projects.
• Assists with routine updates to the employee handbook and other HR documents as directed.
• Prepares and maintains documentation for compliance and internal reporting

Employee Records and Compliance
• Maintains accurate and confidential employee files in compliance with legal retention standards.
• Scans, organizes, and indexes HR records to ensure accessibility and accuracy.
• Assists with audits, reports, and documentation to support compliance initiatives.

Employee Experience and Engagement
• Administers new hire and exit surveys and compiles summaries for HR leadership review.
• Assists with scheduling and organizing employee engagement activities and recognition events.
• Provides clerical support for HR communications and companywide engagement programs.

Recruitment and Onboarding
• Prepares onboarding materials, assists with orientation coordination, and ensures completion of new hire documentation.
• Maintains confidentiality and professionalism in all recruiting and onboarding processes.

Payroll and Benefits Support

· Assists with benefits communication, open enrollment, and other HR initiatives as needed.

· Assists with employee inquiries by directing them to appropriate resources or HR team members.

· Maintains confidentiality of sensitive employee data and ensures accuracy of benefit and payroll-related information.

COMPETENCIES

• Strong attention to detail, organization, and follow through.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle confidential information with integrity and discretion.
• Proficiency in Microsoft Office applications including Excel, Outlook, Word, and Teams.
• Ability to work independently and collaboratively in a fast-paced environment.

PREFERRED SKILLS AND EXPERIENCE

Associate degree in Human Resources, Business Administration, or related field preferred; equivalent experience considered.

At least two years of experience in administrative, HR, or office support preferred.
Experience with HRIS, payroll, or document management systems helpful; training will be provided.

Strong organizational skills, attention to detail, and ability to manage multiple priorities with accuracy.

Demonstrated professionalism, confidentiality, and strong communication skills.

Proficiency in Microsoft Office and comfort with learning new technology platforms.

WORK ENVIRONMENT

This role operates in a professional office environment and regularly uses standard business technology, including computers, phones, and online collaboration platforms. The position involves frequent collaboration with managers and team members to support HR initiatives and foster connection across the organization.

TRAVEL

This position includes occasional travel to our Maine and New Hampshire stores to welcome new team members, provide hands-on HR support, and build strong partnerships with store managers and employees.

PHYSCIAL DEMANDS

The physical demands described here are representative of those required to perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this role, the employee regularly uses hands and arms to reach, handle, or operate standard office equipment; sits, stands, and walks intermittently throughout the day. The position requires occasional travel to store locations, which may involve extended periods of driving and moving between sites. The employee may occasionally climb stairs, balance, stoop, kneel, crouch, or crawl during workplace visits. The employee may occasionally lift or move up to 25 pounds. Vision requirements include close and distance vision, color perception, depth perception, peripheral vision, and the ability to adjust focus. The role also requires frequent verbal communication and active listening in both in-person and virtual settings.

POSITION TYPE/EXPECTED HOURS OF WORK

 This is a full-time position. Days and hours of work are Monday through Friday. This position occasionally requires long hours and weekend work.

AAP/EEO STATEMENT

H. E. Murdock Co., Inc., DBA Day’s Jewelers, is an equal opportunity employer. All employment decisions are made without regard to race, color, religion, national origin, sex (including pregnancy, sexual orientation, or gender identity), age, disability, veteran status, or any other status protected by law. We are committed to creating an inclusive workplace that reflects our values and culture of shared ownership.

OTHER DUTIES

Duties, responsibilities, and activities may change or be assigned as needed, provided they remain consistent with the essential functions of the role and in accordance with applicable laws and reasonable accommodation practices.

Signatures

This job description has been approved by all levels of management: 

Manager____________________________________________________ 

Employee signature below constitutes employee's understanding of the requirements, essential functions, and duties of the position.

Employee__________________________________ Date_____________