HR Manager

Position Summary 

Quail Run Association is seeking a dedicated Human Resource Professional to provide day-to-day Human Resources (HR) support, guidance, and service to 70 Quail Run employees. This role is pivotal in ensuring Quail Run maintains a healthy, safe, and productive work environment by managing the full employee lifecycle, from recruitment to offboarding, while ensuring strict compliance with all employment laws. 

Essential Job Functions & Responsibilities 

General HR Administration & Compliance 

• Support, update, and create current human resources policies and procedures as needed, including Employee Handbook revisions.
• Oversee compliance with all local, state, and federal employment laws and regulations (e.g., DOL, EEOC, ADA, ADAAA, ADEA, FMLA, FLSA, HWA).
• Maintain strict compliance with Federal I-9 forms, including E-verify, and general employee file compliance.
• Administer benefits programs (401k, health, dental, vision, etc.) and coordinate with the contractor, HUB International.
• Conduct the interactive process for ADAAA compliance.
• Provide regular communications to all employees regarding HR updates.
• Train and support management in HR-related functions.

Payroll & HRIS Management 

• Process payroll and ensure all payroll regulations are adhered to.
• Maintain the Human Resources Information System (HRIS) and employee database, including new hires, terminations, wage changes, benefit deductions, garnishments, reviews, and disciplinary documentation.
• Verify timecard completion and approvals; input other per-pay-period earnings/deductions.
• Create and run payroll reports for management analysis.
• Ensure proper functioning of timeclocks and HRIS; train managers on the use of these systems.
• Conduct annual wage rate analysis.

Recruitment, Onboarding & Offboarding 

• Responsible for recruiting and acquiring the best potential candidates according to approved job descriptions and budgetary requirements.
• Attend and professionally represent Quail Run at job fairs, special functions, and networking events.
• Oversee the hiring, interviewing, reference checking, and selection process.
• Assist management in writing/updating job descriptions and creating interview questions.
• Train hiring managers on the interview process and legal compliance.
• Facilitate background checks, drug testing, and establish a legally compliant policy for new hires.
• Administer the new employee orientation and onboarding program.
• Perform exit interviews on terminated employees, analyze turnover reports, and provide recommendations to the General Manager.

Employee Relations & Performance Management 

• Provide high-quality HR services and support to all employees.
• Assist management with coaching employees to achieve their best performance and establish a consistent process for timely performance reviews.
• Assist management with maintaining employee morale through programs such as employee recognition, awards, and referral programs.
• Oversee the anti-harassment and anti-discrimination program; conduct investigations involving appropriate managers when necessary.
• Facilitate dispute resolution and mediation, which may require working with legal representation.
• Play a lead role in disciplinary and termination actions, including documentation, investigation, and meetings.
• Manage unemployment claim administration.

Safety & Workers’ Compensation 

• Actively participate in the Workplace Safety Committee.
• Ensure required OSHA records and First Report of Injuries a refiled timely.
• Prepare and manage medical and workers' compensation files.
• Provide consultation on the administration of the workers' compensation return-to-work program.

Qualifications & Requirements 

Education & Experience 

• Education: A bachelor's degree in human resources, labor relations, organizational development, business, or a related area is required. Relevant work experience may be a substitute.
• Certification: SHRM-CP or SHRM-SCP is preferred.
• HRIS: Experience with Human Resources Information Systems (HRIS) is required; specific experience with ADP is preferred.
• Microsoft Office: Demonstrated proficiency in the Microsoft Office 365 suite (Excel, Word, Outlook, PowerPoint).

Skills & Abilities 

• Language: Conversational Spanish is required. Fluency in Spanish is preferred.
• Knowledge: Deep knowledge of a broad range of HR strategies and practices, including compensation, performance management, safety, hiring, and employee relations, as well as the ability to apply these in compliance with employment regulations.
• Communication: Strong interpersonal skills, including effective verbal and written communication.
• Judgment: Ability to use sound judgment and reasoning based on established policies.
• Culture: Ability to assistin creating a culture of diversity, inclusivity, collaboration, and teamwork.
• Analysis: Experience with analyzing data to guide strategic employment planning.

Physical Demands 

• Ability to sit for extended periods at a desk/computer workstation.
• Ability to communicate clearly via phone, email, and in person.
• Occasional lifting of files or supplies (up to 15-20lbs).
• Ability to move around the property to meet with employees or visit different departments as needed.

Other Duties 

This list may not be all-inclusive, and it is inevitable that other duties will arise from time to time. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that different tasks be performed when business needs warrant change. This job description is not intended to create a contract of employment. 

Statement of Understanding 

I have read and understand the above position description. I assert that I am able to perform all essential job functions, meet the physical requirements of this position, and satisfy the expectation for regular and timely attendance. 

Employee Name (printed): ___________________________________________________ 

Employee’s Signature: ______________________________________________________ 

Date: ________________________