HR Specialist

Position Summary

The HR Specialist assists with the day-to-day operations of the human resources department, including the administration of human resources systems, processing biweekly payroll, recruiting activities, new employee onboarding and recordkeeping.

Essential Functions

1. Administers the full cycle recruiting process including but not limited to posting job openings, identifying qualified candidates, conducting interviews (in-person, phone, video) and extending offers of employment.
2. Processes bi-weekly payroll and ad-hoc payroll on a timely basis
3. Responds to requests such employment verifications, unemployment claims, payroll garnishments, insurance, etc.
4. Maintains the HRIS, benefits system and electronic personnel files, and generate reports as needed
5. Reviews & reconciles monthly vendor invoices and resolves discrepancies as needed
6. Maintains onboarding program and onboards new employees. Offboards employees as necessary.
7. Participates in developing & maintaining organizational guidelines and procedures
8. Assists in implementing employee programs including but not limited to training, benefits and recognition.
9. Stays up-to-date with federal and state payroll, employment law and compliance requirements
10. Produces reports and tracks HR/Payroll-related information.
11. Communicates with internal team members, timely response to inquiries, determining needs and finding solutions.
12. Coordinate and schedule various meetings, trainings and/or events
13. Responds to incoming calls and emails in a timely manner
14. Assists with orientation, onboarding and ongoing training as necessary.

HR Compliance

1. Asist with maintaining, developing, implementing consistent application and compliance with policies and procedures and state and federal employment regulations.
2. Provide assistance with HR audit inquires this includes but is not limited, answering all audit inquires completely and timely, pulling reports, gathering & submitting requested data, assisting with management responses and ensuring post audit follow-up is completed and action items are addressed and solutions implemented.

Project Management

1. Support the UB Positive Program, Union Bank’s employee recognition program by helping coordinating events and activities for employees.

2. Support the UB Well Program, Union Bank’s employee wellness program by coordinating events and activities for employees.

3. Manage the HR SharePoint drive in accordance with department strategy.

4. Other strategic objectives as assigned.

Other Functions

1. Familiar with and abides by all bank regulations including but not limited to BSA/AML and OFAC.
2. Performs other duties and responsibilities as assigned.

Working Conditions of the Job

1. Stationed at desk 75% of working time.
2. No specific hazards.
3. No unusual physical exertion required.
4. Ability to travel within market areas to attend meetings as needed.

Job Qualifications

1.  Excellent written, verbal, and interpersonal communication abilities
2.  Exceptional attention to detail
3.  Proficiency in Microsoft Office Suite, human resources and payroll systems
4.  Intermediate to Advanced Microsoft Excel Skills
5.  Demonstrated ability to learn new software and tools
6.  Ability to manage multiple projects and complete projects timely and accurately
7.  High level of integrity and judgment when handling confidential/sensitive information
8.  Understanding of state and federal employment regulations
9.  Ability to maintain confidentiality
10.  Ability to work independently
11.  Some day-time travel to UB locations
12.  Familiarity w/any of the following systems a plus: Dominion, Paylocity, Employee Navigator, Performance Pro, Oncourse

Education & Work Experience

1.  Associate’s Degree in business, HR, or similar field of study, preferred.
2.  Minimum of 2 years human resources and HRIS experience
3.  Minimum of 2 years payroll experience