HR Specialist

Job Title: HR Specialist 

Department:   Human Resources

Reports To:   Chief Human Resources Officer

Direct Reports:  None         

FLSA Classification:  Non-Exempt

Position Summary

The HR Specialist is responsible for aspects of the employment process including recruitment activities, posting ads/positions, application and application review, interviewing, reference checks, and pre-screening processes.  Maintains new hire/applicant records. Responsible for providing Orientation and initial mandatory education and attends/coordinates recruitment activities. 

General Duties, Tasks and Responsibilities

• Maintains complete and accurate messages from staff, customers and visitors; handles inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Coordinates job postings, applications, and advertising processes; coordinates and assists in interview processes; extends offers of employment to successful candidates and ensures follow up communication to all other candidates are completed in a timely manner.
• Maintains applications, career sites, and forms as appropriate; ensures employment postings are accurate, up to date and in compliance with all laws and regulations.
• Participates in recruitment activities and events.  
• Collaborates with Employee Health to ensure new employee health requirements are cleared.  
• Conducts required checks for new employees and ensures all employment items are cleared and necessary processes are completed (includes background checks, I-9, etc.).  Obtains initial OIG check and then provides information to Compliance for new hires and drivers license information for appropriate positions driving CMH vehicles to Maintenance.
• Responsible for overseeing the coordination of planning and participating in the orientation of new employees; works collaboratively with interdisciplinary team members to schedule orientation programs that support the mission and culture of the hospital.
• Works with department leaders to coordinate contract staffing and students as appropriate; maintains and tracks student and contract files for compliance with terms. Coordinates with Clinical Educator to orient clinical and observation students and credentialing staff for current orientation programs as appropriate.
• Understands benefit offerings and how to process initial enrollments for new hires.   
• Maintains the initial mandatory education system through best practices to ensure up-to-date and offerings meet requirements.  Reviews, tracks, documents and files compliance of employees with organizational initial mandatory educational program upon orientation. 
• Ensures employees initial job licensure per position requirement is active and in good standing through primary source verification, records and files; Tracks and ensures non-provider contract staff initial and renewal licensures are on file as appropriate per positions requirements.   
• Inputs data into Human Resources Information System (HRIS); ensures accuracy in data entry; tracks and records HR-related items for reporting purposes.
• Serves as back-up to the HR Assistant and works in coordination with the HR Generalist.  
• Creates and maintains appropriate records, files and/or logs; files materials appropriately in a timely manner; audits systems for accuracy; summarizes requested data for reporting purposes.
• Ensures plan provisions are followed; reviews and ensures policies, procedures and forms are in accordance to maintain compliance; maintains required employment postings.  
• Maintains compliance with federal, state and local laws and regulations, accreditation standards, and recommended best practices,.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Maintains the integrity and confidentiality of human resource files, records, data and activities.
• Complies with all established safety procedures to ensure a safe environment for patients, visitors and staff.
• Participates in performance improvement activities.
• Performs other duties as assigned.

Education Requirements

• Bachelor's Degree in Business, preferably in HR or an equivalent combination of education experience required
• Professional HR certification HRCI/SHRM preferred

Experience Requirements

Computer Skills

• Experience utilizing social media for business
• Strong computer skills including Microsoft Word, Excel, PowerPoint and Outlook

Additional Skills

• Ability to work independently, prioritize and complete tasks in a timely manner
• Excellent verbal and written communication skills. 
• Excellent interpersonal, customer service, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Knowledge of state, federal, accreditation and regulatory agency laws and requirements
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.