HR Specialist (Hybrid Opportunity)

We are seeking a Full-time Entry - Mid level HR Specialist to join our team! If you are seeking a challenge and to grow within your HR career, gaining exposure to various functions within HR, we encourage for you to apply. 

Be part of an organization that makes a difference in your community!

Position Summary

This position is currently a hybrid role working a combination of days in the office & remotely. This individual will be an important contributor to the organization, interfacing new team members and assisting current team members with general inquiries regarding HR systems/processes. The incumbent supports the Human Resources department with primary functions including accurate transactional new hire processing, recruiting administrative functions, high-volume data entry, tracking and reporting of sensitive, confidential personnel information into the comprehensive HR database system and various spreadsheets. The incumbent will coordinate and oversee the centralized onboarding process for assigned YMCA Family Centers. S/he serves as an HR liaison to new hires and operations staff, guiding them through the recruiting/hiring and clearance processes. 

Our Culture

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. We are the Y.

Job Responsibilities

• Onboard new employees by initiating the required employment screening documents & follow up on the new hire paperwork processing. Notifies HR leadership on any background hits.
• Completes necessary steps moving the candidates through the HRIS modules from Recruitment, to Onboarding to HR/Payroll; timely and after all contingencies and clearances have been met, performing additional hire related manual duties where necessary.
• Initiates and maintains all candidate processing updates for assigned areas, interacting with the candidate directly where necessary. Proactively advises HR Leadership and Operations staff of any candidate not cleared prior to their anticipated start date.
• Initiates the execution and completion of all background checks in accordance with the requirements of the position, department and location in which the candidate will be hired, following up with the candidate and vendor where necessary to ensure completion within the guidelines. Escalates any alerts for clearance decision to HR Leadership.
• Contacts background vendors to escalate background clearance where process is not being performed within recommended timeframe. Advises HR Leadership of reasons for delays. Tracks and trends delayed report data. 
• Assists candidate in managing the logistics of the background check processes. 
• Ensures compliance with State and Federal regulation as well as local facility accreditation agencies and coordinates ID badging process according to school board requirements. 
• Assure candidates have applicable onboarding documents and required certifications, follow up where necessary to ensure completion within prescribed time line.  
• Maintains and accurately updates the position requisition tracking spreadsheet utilizing the HR/Payroll system and Excel Report.
• Supports the recruitment process by posting positions for assigned areas and assists with organizing interviews for exempt level positions
• Assists in advertising and sourcing job openings on company’s careers page, national vacancy listing, social media, various job boards and internally
• Assists in maximizing HRIS system resources and trains hiring leaders within the module to ensure appropriate use. Regularly audits HR/Recruiting modules. 
• Processes compensation changes, promotions, reporting changes, and other actions within the HRIS system.
• Answers phone calls and emails in a professional manner.
• Ensures new hire / employee privacy where appropriate, including confidentiality and protection of sensitive reports or information.
• Participates in activities designed to improve new hire/employee onboarding process.
• Maintains a proactive professional relationship with Family Center Operations Staff, HR, Payroll, IT and Metro Office departments. 
• Maintains a broad knowledge of company policies and benefits offerings to assist candidates and employees.
• All other duties as assigned by management. 

• Associates degree required. Bachelor’s degree in a related field, a plus. 
• Minimum 1-2 years of experience working in human resources, recruiting, onboarding, or other related experience required.
• Excellent written and verbal communication skills. Able to easily build rapport with others.  
• Excellent attention to detail, organizational and time management skills.
• Excellent follow through skills and ability to effectively execute multiple tasks. 
• Must be able to multi-task in a fast-paced environment while shifting priorities as needed.
• Highly adaptable to change and proactive in nature.
• Proficient in MS Office Suite – Must have Intermediate or above Excel skills. 
• General Tech savvy and interest in creating system and process efficiencies. 
• Experience utilizing a HRIS and proficiency with recruiting software preferred. 
• Must be able to navigate ambiguous situations. 
• Bilingual in English and Spanish, a plus but not required.  
• Must be able to maintain a high level of confidentiality 

Work Environment & Physical Demands

• Must be willing to work a flexible schedule, which may include weekends and holidays as needed.
• Must be willing to work an on-call schedule rotation as required.
• Must be willing to travel within Central Florida. Must have a valid Driver license. The employee is required to have visual acuity to operate motor vehicles.
• The noise level in the work environment is usually moderate to loud. 
• The physical activities of this position include: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, and repetitive motions. Talking is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels, with or without correction.
• Required to sit or stand for extended periods of time while demonstrating manual dexterity in order to accurately work on the phone, computer keyboard, and other equipment. 
• The employee must be able to perform light work: exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• The employee is required to have close visual acuity, along with the visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned, preparing and analyzing data and figures, transcribing, viewing a computer screen, extensive reading, or to make general observations of facilities or structures. 
• Must possess auditory and verbal capabilities in order to adequately communicate via phone and in person.
• The employee is not substantially exposed to adverse environmental conditions.

Disclaimers

• Must complete successful background screening, which includes criminal screening. Some positions may additionally require a successful credit check screening. 
• All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. The YMCA promotes an equal employment opportunity work place which includes reasonable accommodation of otherwise qualified disabled applicants and employees. Please see your manager should you have any questions about this policy or these job duties.
• This job description may not be all-inclusive and employees are expected to perform all other duties as assigned and directed by management. Job descriptions and duties may be modified when deemed appropriate by management.