HR Specialist Personnel

Deliver comprehensive technical, analytical, and administrative support to the Deputy Human Resources Director and the HR Director, handling confidential tasks. Manage compliance activities including I9 processing and the FTA drug and alcohol program. Oversee FMLA administration, benefits coordination, data entry into Human Resources Information and Records Management systems, and completion of surveys and records requests. Develop and lead new hire orientations, and ensure effective onboarding and offboarding processes to equip employees with essential Borough knowledge for long-term success. 

SALARY:                                    12A
REPORTS TO:                           Deputy HR Director
POSITIONS SUPERVISED:      None

1.  Process various personnel actions, employment verifications, unemployment documents, and other HR functions using Borough Human Resource Information Systems. 
2.  Collect, Compile, and analyze HR data, metrics, reports, and statistics to support month end, fiscal and calendar year end, contract negotiations, EEO and Affirmation Action Reports, FTA Triennial Review, Public Record Requests, and other reporting needs from unions, the public, or staff. 
3.  Conduct new hire orientations for both union and non-union employees, articulating information on benefits and procedures, perform fingerprinting as required. Develop orientation materials, and ensure all information presented is up-to-date and accurate. 
4.  Coordinate & perform exit interviews for employees leaving the Borough.
5.  Clarify personnel policies and procedures, collective bargaining agreements, as well as health and retirement benefits for new and existing employees.
6.  Maintain Human Resource Information Systems, new hiring onboarding, and performance management systems, to include enhancement, development, and implementation. Keep members of the HR department informed of updates. Maintain user permissions and offer technical support in HR Systems, including offering user trainings. 
7.  Initiate and closely monitor retirement applications through the Public Employees Retirement System. Coordinate PERS onsite visits.
8.  Respond to deferred compensation inquiries from all staff, coordinating and scheduling visits with vendors.
9.  Draft and type general correspondence, and internal memoranda; offering advanced administrative support to the HR Deputy Director. Maintain official personnel/payroll files.
10.  Administer Sick Leave Bank withdrawal requests.
11.  Provide backup support for the Administrative Assistant IV and the HR Specialist A daily. Duties may include cross-training and backup in other areas of the Human Resources Department. 
12.  Oversee the administration of the Family and Medical Leave Act (FMLA), including processing employee requests, coordinating with relevant parties, and maintaining proper documentation to ensure adherence to legal requirements. Makes recommendations to improve processes.
13.  Administers the alcohol and drug programs. 
14.  Scanning records into the Records Management Systems, including establishing scanning protocols, file preparation, and digital scanning of essential records. Thoroughly test for quality assurance, retention, and retrieval of scanned documents.
15. Responsible for other Human Resources Department duties as assigned.

MINIMUM QUALIFICATIONS:
1.  High school diploma or equivalent. Four years progressively responsible administrative experience, of which two years must have been working with an automated HRIS. Two of the four years must have been in an HR technical role, preferably in a public sector environment. Professional in Human Resources (PHR) certifications are desirable.
2.  Demonstrated ability to operate a personal computer; create and maintain spreadsheets and word processing (Microsoft Word and Excel required; Access and web design development software experience preferred). Demonstrated ability to create and maintain ad-hoc or similar report writing in an automated personnel/payroll system. Must have verifiable analytical experience and the ability to perform complex analyses.
3.  Must have administrative experience dealing with at least three of the following five programs- FMLA, COBRA, retirement programs, health plans, drug testing programs, and complex benefit packages.
4.  PREFERRED: Ability to have and maintain a valid driver’s license and to meet insurance standards and maintain insurability under the Borough’s insurance program. If personal automobile is used for Borough business, proof of insurance at statutory limits must be provided. (A CURRENT COPY OF DRIVING RECORD WILL REQUIRED UPON REQUEST)
KNOWLEDGE, SKILLS, AND ABILITIES
1.  Ability to understand and interpret current and future federal and state laws and regulations governing human resources. Administrative experience in collective bargaining or labor relations in a public sector environment
2.  Must possess a high degree of verbal and written communication skills. Strong attention to detail and advanced technical and analytical skills are required.
3.  Excellent interpersonal skills, strong attention to detail, and a commitment to accuracy. Ability to foster positive relationships with members of the public, applicants, and employees, showcasing empathy and effective communication.
4.  Ability to comprehend and execute verbal and written instructions and use independent judgment in applying guidelines to varied situations.
5.  Demonstrated ability in dealing with supervisors, co-workers, public and private officials, and the general public in tactful, effective manner; and be able to function efficiently in a high-volume office involving a stressful work environment.
6.  Ability to maintain confidentiality of employee information is essential. Excellent customer service skills with the ability to work in a team environment required.
OTHER
1.  A PROFICIENCY TEST MAY BE ADMINISTERED.
2. This position requires a criminal background check.

JOB CONTACTS:
Continuous contact with employees at all levels of the Borough, routine public contact and frequent contacts involving outside organizations/agencies.
JOB RESPONSIBILITY:
Directs workflow of permanent/temporary/seasonal/volunteers; experiences many minor problems daily and occasional major ones with little immediate supervision; consequences of error, carelessness or mistaken judgment require significant effort to recover.
WORK ENVIRONMENT:
General office where conditions are pleasant; good, clean conditions where accidents/hazards are negligible; requires short periods of light lifting, pushing, or pulling (1-25 lbs.).

Application Procedure:

 Apply Online

Individuals interested in applying for this position must submit a completed online application on or before the closing date and time as specified in the Job Posting. Online applications can be located at www.governmentjobs.com/careers/FNSB.

For additional information please call (907) 459-1202 or the Borough Direct Job Line at (907) 459-1206.

The Borough complies with the Americans with Disabilities Act (ADA). If you need an accommodation to participate in the application/interview/selection process, contact the Human Resources Office at (907)459-1202 or the EEO office.  The EEO Compliance Officer can be contacted at (907) 459-1309.

AN EQUAL OPPORTUNITY EMPLOYER