HR Specialist (Personnel Processing, Records Digitization and Scanning) (50131)

Human Capital Office

Human Resources Support Services – Scanning Services

The U.S. Government Accountability Office (GAO) is an independent, nonpartisan agency that assists Congress in carrying out its Constitutional oversight functions. GAO is often called the “congressional watchdog” because it investigates how the federal government spends taxpayer dollars. GAO gathers information to help Congress determine how well executive branch agencies are doing their jobs. GAO’s work routinely answers such basic questions as whether government programs are meeting their objectives or providing good service to the public. Ultimately, GAO ensures that government is accountable to the American people. To that end, GAO provides the Congress with the best information available to help them arrive at informed policy decisions – information that is accurate, timely and balanced.

GAO supports congressional oversight by:

• Evaluating how well government policies and programs are working.

• Auditing agency operations to determine whether federal funds are being spent efficiently, effectively, and appropriately.

• Investigating allegations of illegal and improper activities; and

• Issuing legal decisions and opinions.

Human Capital Office

GAO’s Human Capital Office (HCO) establishes and administers GAO’s human capital policies, programs, and services. These include payroll and benefits (including work/life programs), recruitment and hiring, staffing, reasonable accommodation, compensation and performance management, career counseling, employee assistance programs, and employee relations.

Background

HCO is transitioning to an E-Government initiative that provides easier and faster access to employee’s Official Personnel Folder (OPF) documentation. The electronic system called Electronic Official Personnel Folder (eOPF) was developed for all Federal agencies by the U.S. Office of Personnel Management (OPM). To support HCO in this transition, the Contractor shall provide

extensive OPF services that include scanning, reviewing, indexing, and quality control for requested electronic records. The Contractor shall provide personnel experienced in federal human resources.

Objectives

GAO seeks to supplement its human capital function by the addition of contractor staff with specialized skills and experience. In consultation with, and subject to final decision-making by authorized GAO officials the contractor shall conduct an extensive review of all GAO OPFs and transition all employee records to the eOPF system. The contractor shall comply with the OPM Operating Manual “The Guide to Personnel Recordkeeping” and federally mandated HR employee record management regulations, as well as GAO’s guidance for maintaining OPFs and records.

Position Objective:  Provide services as a HR Specialist ins support of the overall functions of The U.S. Government Accountability Office (GAO), Human Capital Office (HCO).  It is the intention of this contract to meet GAO’s requirement for scanning services for the Human Capital Office (HCO) at the GAO headquarters (HQ) building in Washington, D.C.

Duties and Responsibilities:     

• Conducting comprehensive records assessments for GAO employees and employees receiving HR services from GAO.
• Retrieving and compiling OPF documents from ECM/SharePoint, the GAO hard-copy filing system, and/or other human resources information systems (i.e. eOPF, HRConnect, NFC, etc.)
• Reviewing and validating OPFs to ensure documentation and records meet established requirements.
• Identifying incorrect and/or missing documents and reconciling the file.
• Scanning of paper files, indexing, quality control, and filing services.

Basic Qualifications:

• HS diploma or equivalent
• Minimum three (3) years experience in federal HR in two or more of the following areas: personnel processing, OPF file maintenance, staffing, and/or benefits
• Minimum three (3) years experience in the use of the eOPF system, HRConnect, and NFC Mainframe/Reporting
• Minimum of one (1) year experience with Personnel Action Request (PAR) processing
• Experience in large-scale digitization using FADGI 3-star guidelines
• Proficiency with scanning equipment
• Knowledge of OPF records and how to verify service history
• Ability to conduct quality control reviews to check the accuracy of HR documentation
• Knowledge of the appropriate safeguards to protect documents against loss and unauthorized dissemination
• Proficiency in use of the Microsoft Office Suite including Outlook, Excel, Word, and SharePoint

Preferred Qualifications:

• Excellent verbal and written communication skills
• Ability to interact with individuals at all levels to request and provide information
• Must have strong attention to detail
• Experience in performing routine tasks while maintaining attention to detail and accuracy of data

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

This position is contingent upon contract award.