Human Resources Assistant

Job Summary
We are seeking a dedicated and detail-oriented Human Resources Assistant to support our HR department in various administrative tasks, including processing payroll on a biweekly basis. The ideal candidate will play a crucial role in facilitating HR processes, managing employee records, and assisting with talent management initiatives. This position requires strong organizational skills, a proactive attitude, the ability to handle sensitive information with confidentiality, professionalism, flexibility, and a willingness to take on additional responsibilities as requested.

Duties

Essential Responsibilities:

• Processes and reviews biweekly payroll for 100+ team members.
• Answers questions from team members regarding the payroll and HR database such as timesheet, paystubs, direct deposit, W2, etc. questions.
• Compiles employee data for reports related to payroll, benefits, and compliance.
• Performs confidential clerical functions such as copying, mailings, scanning, faxing, and filing.
• Assists human resources team with updating job descriptions.
• May assist in recruitment process by posting job openings, evaluating applications, and phone screening potential candidates.
• Obtains authorization forms via DocuSign and processes background checks.
• Calls and verifies professional references.
• Electronically sends offer letters and launches electronic onboarding process.
• Annually runs required background and MVR checks.
• Updates and tracks vehicle insurance and other information required for various positions on a regular basis.
• Assists with administration of employee benefits on a year-round basis as well as during open enrollment.
• Assists in employee onboarding and helps organize training and professional development initiatives.
• Serves as point of contact for key distribution and tracking.
• Coordinates meetings and other gatherings including annual retreat by ordering or purchasing refreshments, setting up equipment, and online meetings, etc.

Additional Responsibilities:

• Recognizes the primary importance of the organization’s stated mission. This position requires flexibility and continuous development of job performance to achieve its intended purpose.
• Adheres to Pine Tree Society’s communication platform and media policies to ensure consistent brand messaging and image to internal and external stakeholders.
• Respects confidentiality and abides by the Society’s HIPAA policy when discussing client, staff, volunteer, and organizational matters including fiscal and related information.
• Adheres to a safety/risk management program that includes assessment, evaluation, establishment of procedures, incident review, workplace engineering, infection control protocols, training and such other measures that ensure a safe and healthy workplace environment.

Qualifications

• Understanding of general human resources policies and procedures.
• General knowledge of employment, labor, and payroll laws.
• Experience with Microsoft Office including SharePoint.
• Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information.
• Possess exceptional interpersonal communications skills with the ability to communicate effectively with a variety of individuals.
• Excellent organizational skills.
• Strong data entry skills with attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to organize time effectively and remain flexible to effectively meet competing demands.
• Proficiency in Microsoft Office Suite; experience with HR software is an advantage.

Education/Experience:

• High school diploma or GED required.
• One year of experience in human resources preferred.
• One year of payroll processing experience preferred.

If you are passionate about human resources and eager to contribute to a dynamic team, we encourage you to apply for this exciting opportunity!