Human Resources Assistant

Ohio Wesleyan University ( www.owu.edu ) is a selective, private, undergraduate liberal arts, residential institution founded in 1842 and is located just 20 miles north of Columbus. The Human Resources Office is seeking a Human Resources Assistant. The Human Resources Assistant is a Human Resources (HR) professional who completes administrative duties for the human resources department. They assist all employees and provide administrative support to all HR team members, and reports to the Associate Director of Human Resources.

 ESSENTIAL DUTIES AND RESPONSIBILITIES:  

• Greets visitors to the HR office, answers the HR main phone line, monitors and responds to HR email account. 
• Maintains Human Resource information system records, ensuring data accuracy through self-audits and reports and to ensure data integrity and readiness for ERP project.
• Processes new hire benefit and data entry into ADP and benefit systems.
• Coordinates I-9 compliance.
• Maintains employee filing system, including active employee personnel and medical files, terminated and retired employee archived files.
• Assists in benefits data administration to include activation and termination in various third-party systems and auditing of benefit plan participants as compared to billing documents
• Benefit Qualifying Event processing for employees, and updating third-party benefit systems
• Assist in Coordination of Leave processing and tracking FMLA, ADA, Short and Long Term Disability, and Parental Leave.
• Assist in Coordination of BWC injury reporting. 
• Assists in updating OSHA 300 log for onsite accidents/injuries
• Prepares COBRA notices for third-party vendor
• Coordinates with Accounting through BishopBuy and/or Concur system, the vendor invoicing and processing of payment for supplies, benefits, and consulting fees.
• Assists in posting compliance pieces on employee notification boards.
   

ADDITIONAL DUTIES AND RESPONSIBILITIES: 

• Assists in audit/updates to the I-9 compliance records for all employees (paper)
• Assists in annual preparing 1095-C documents for employees (electronic)
• Assists in annual open enrollment processing, employee assistance, reporting, etc. 
• Convert paper personnel and archive files to electronic archive files, process/system TBD 

Success Factors

·  Alignment with organizational and department mission, vision, and values

·  Strong work ethic with a great attitude

·  Strong team player with the ability to adapt to diverse team members

·  Ability to perform in a fast-paced work environment

·  A high level of time management, accountability, and prioritization skills

·   Self-motivated, goal- oriented, and driven to accomplish department goals

·  Ability to be organized, problem solve, and be solution oriented

·  Strong ability to maintain confidentiality 

·  Working knowledge of Microsoft & Google Office (Power Point, Word, Excel, Google Docs, G-Mail)
 

QUALIFICATIONS: 

Experience and Education:

• Associate’s degree, or high school graduate with one year of human resources experience.
• Ability to protect and maintain confidentiality, including handling issues with discretion and good judgment.  
• Proficient in MS Office Word and Excel to create documents and spreadsheets.
• Effective written communication skills 
• Experience with an HRIS database is preferred, ADP 

NOTE: Employment sponsorship is not available for this position. Applicants must be currently authorized to work in the United States.

Completed application packets will include: 

1. Cover letter

2. Resume 

Application review will begin immediately.

Available employee benefits include medical, dental, vision, life insurance, retirement, employee assistant plan, generous paid time off, and additional voluntary benefits. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.

WHAT WE OFFER:

Ohio Wesleyan University offers a rewarding place to work! To discover why this should be your next work home, visit our website. Learn more about our benefits at Discover our Benefits. As an equal opportunity institution, OWU has a commitment to diversity, equity, inclusion, and anti-racism. We do not discriminate on any basis including: race, religion, color, culture, national origin, sex and/or sexual orientation, gender, gender identity and/or expression, age, marital status, veteran status, disability status, economic barriers, or any other legally protected factor.