HR Assistant
Full-Time | Portland, Maine
Shalom House is seeking a friendly, organized, and motivated HR Assistant to join our Human Resources team. If you enjoy bringing order to busy spaces, supporting others, and being part of a mission-driven nonprofit that makes a real difference in the lives of adults living with severe mental illness, we’d love to meet you.
In this role, you’ll support the daily operations of our HR department—from welcoming new employees during onboarding to helping staff navigate benefits and ensuring our records stay accurate and up to date. This is a great opportunity for someone who is enthusiastic about Human Resources and eager to learn and grow in the field.
Support onboarding & employee records. Prepare materials for new hires, assist with orientations, and maintain organized, compliant employee files.
Provide payroll support. Help answer employee questions, support benefit processes, and serve as a friendly, reliable point of contact for HR-related inquiries.
Participate in HR programs. Assist with engagement initiatives, training activities, and other HR-related programs and events.
Provide administrative support. Schedule meetings, answer calls, process paperwork, and keep things running smoothly behind the scenes.
Jump in where needed. Support miscellaneous HR tasks to help the department function effectively and efficiently.
You’re organized, detail-oriented, and enjoy keeping information tidy and accurate.
You have strong communication skills and approach interactions with professionalism, warmth, and respect.
You remain calm, composed, and professional even in stressful or fast-paced situations.
You handle confidential information with discretion and care.
You’re comfortable with Microsoft Office (Word, Excel, Outlook) and willing to learn new systems.
You bring a collaborative spirit and a genuine interest in Human Resources.
You have a high school diploma or equivalent; some college coursework in HR or a related field is a plus. Prior administrative experience is helpful but not required.
A supportive, mission-centered work environment
Opportunities for professional growth and skill development
A collaborative HR team invested in your success
Consistent weekday schedule, with occasional flexibility as needed
Pay & Benefits
This role is primarily office-based and involves sitting for extended periods at a computer. You should be able to occasionally lift up to 15 pounds and interact with employees, applicants, and vendors in a professional, welcoming manner.
If you’re excited about starting or growing your HR career while supporting meaningful work in our community, we encourage you to apply. Come join a team that cares deeply about people—both the individuals we serve and the staff who make our mission possible.