Human Resources Assistant

Position Summary

Provide varied administrative, clerical and professional support duties required to efficiently and effectively deliver core administrative functions across Human Resources Department operations, especially with employment, benefits and employee relations activities.

Essential Duties & Functions

• Performing administrative duties, such as maintaining employee databases and sorting emails for the HR department.
• Maintain digital and electronic records of employees.
• Maintaining proper records of employee time and attendance, leave of absence and return to work. 

• Completes scheduling of interviews for applicants and processing of employees for hire and termination; makes staff identification badges including providing appropriate facility badge access, as needed; prepares and delivers the new employee orientation process. 
• Administers benefits programs including insurances, leaves of absence and related reporting and data management, with frequent, varied internal and external personal interactions.
• Administers HRIS operations, data and integrity, applying process updates as necessary.
• Conducts periodic audits of employee records and license expiration checks, to ensure compliance with organizational, regulatory, and accreditation requirements.
• Verifies employment and background checks as needed, for employees at all stages of employment. 
• Supports credentialing operations as required, often with provider CV/resume data, including necessary research of work history and gaps in work history; assist in monitoring provider licensure and certifications. 

• Responsible for Human Resources files of all types, paper and electronic, ensuring documents and materials are kept safe and confidential. 

• Serving as a point of contact, providing smooth communication with employees and timely resolution to their queries.
• Managing and coordinating schedules for the HR department, including meetings and events.

• Conduct outreach to colleges, universities, community organizations, and online platforms to promote opportunities and engage potential candidates.

• Maintaining accurate and up-to-date human resource files, records, and documentation.
• Assisting in the recruitment process by posting job ads, screening resumes, scheduling interviews, and conducting reference checks.
• Answering frequently asked questions from applicants and employees related to standard policies, benefits, hiring processes, etc.
• Providing support to HR staff by preparing reports, conducting research, and consolidating data for analysis.
• Assisting in conducting new employee orientation, onboarding, and update records with new hires.
• Perform orientations and update records of new staff.
• Produce and submit reports on general HR activity.

• Provides all clerical and administrative services for all aspects of Human Resource functions.
• Strict adherence to all HIPAA, Tampa Family Health Centers, Inc. (TFHC), state, federal and accreditation agency rules, regulations and standards.
• Other duties as assigned. 

Required Education, Certifications, Licenses, & Training

• High School or Associates degree 

Required Years of Experience 

• Minimum of (1) year of experience in HR Operations or professional training

Required Knowledge, Skills, and/or Abilities

• Strong interpersonal skills to interact with employees at all levels of the organization and address queries and/or concerns effectively.
• Proven experience as an HR Assistant, Staff Assistant or relevant human resources/administrative position.
• Fast computer typing skills (MS Office, in particular).
• Hands-on experience with an HRIS or HRMS.
• Familiarity with ATS software and resume databases.
• Basic knowledge of labor laws.
• Excellent organizational and time management skills to handle multiple tasks and deadlines efficiently.
• Problem-solving skills to address and resolve various HR-related issues.