Human Resources Assistant (5330)

Schedule/Hours: Part-time 19 hours per week  (Monday-Saturday)

This position is responsible for:

Performs a variety of clerical support work for the Human Resources department including the maintaining of  the filing system of human resources documents; processes electronic and manual new hire/termination requests, background check submission requests and e-verify entries; assists and trains employees in proper usage of the implemented human capital management system; performs a variety of clerical support work for the Area Command including routine typing and photocopying of reoccurring correspondence, forms, lists, logs, records etc. under close supervision of an immediate supervisor; answers the telephone and provides general information regarding the Area Command operations and/or services; processes incoming and outgoing mail.

Assists in processing, preparing and depositing kettle monies during the bell ringing season.

Key Responsibilities:

• Plans, prepares, updates, and monitors personnel records; files documents alphabetically, numerically or by any other established filing system; maintains and utilizes a bring-up filing system; ensures the files are maintained in an organized and efficient manner; inputs data and generates various personnel reports and lists.
• Trains and assists employees in the proper usage of the implemented human capital management system; troubleshoots basic errors and reports major issues to the Human Resources Manager.
• Maintains the confidentiality of all personnel and payroll records, and the confidentiality of personnel-related correspondence, conversations, or issues.
• Prepares and maintains up-to-date records and databases for daily kettle income information. 
• As requested, delivers and collects kettles and supplies from kettle locations.  
• Counts, records and deposits kettle or other funds. 

Physical Requirements and Working Conditions:

• Ability to meet attendance requirements.
• Ability to read, write, and communicate the English language.
• Ability to type and keypunch information into a computer.
• Ability to operate various general office equipment including a computer, photocopy machine, typewriter, facsimile, calculator.
• Ability to answer the telephone in a courteous and tactful manner.
• Duties are usually performed seated.  Sitting may be relieved by brief or occasional periods of standing or walking.
• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
• Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.
• Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather.

• High school diploma or G.E.D. required supplemented by additional secretarial courses preferred, AND
• two years of experience performing human resources support work in an office environment, OR
• any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

LICENSES AND CERTIFICATIONS:

• Valid Driver’s License and eligible driver status under TSA Driver Program

Equal Opportunity Employer: Veterans | Disabled