Human Resources Assistant

Job Title:              Human Resources Assistant

Reports to:          Corporate Human Resources Director

Location:             This is an on-site position located at our office in Antigo, WI or Wausau, WI. 

Hours:                  This role is available as full-time (40 hours per week) or part-time (20 hours per week), based on the individual's preference.

Job Summary

Provides administrative support and services to assist in the effective and efficient operations of the human resource department. Will be assigned regular work duties as well as project-based support.  Accurately maintains department records. 

Essential Duties

• Will assist with the dissemination of HR communications that are approved by the Human Resources Director.  This may include email, digieasles, bulletin board postings, employment posters, Sharepoint announcements, HRIS communications, etc. 
• Assistant with the creation of department records such as job descriptions, policies, procedures, employee handbook, contracts, agreements, forms, etc. 
• Maintains accurate and up to date department records. 
• Manages the company Driver Qualification Program and leads the annual updating of information as required.
• Performs periodic audits of records to ensure all required documents are collected and filed appropriately.
• May assist with employment and total rewards functions as requested.
• Assists in the planning and execution of special events such as benefit enrollment, picnic & holiday planning, employee recognition activities, and retirement celebrations.
• Files and maintains team members personnel information in document management system as assigned. 
• Prepares government reports for review. Files reports and maintains collateral information.
• Assists with the data collection and production of HR metrics. 
• Assists with creating training and presentations as requested.
• Participates in and contributes to special projects as directed by supervisor.
• Maintains the integrity and confidentiality of human resources and company files and records. 

Required Skills and Abilities

• Two or more years of experience in an administrative support role desired.
• Excellent typing skills required. Prefer ability to type 60 word per minute or more. 
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills with high attention to detail. 
• Ability to interact with customers in a professional manner.
• Strong written communication skills. 
• Proficient ability to work with Microsoft Office 365 required.
• Previous experience with document management and human resources information systems preferred.
• Service oriented mind set a must.
• Strong decision-making and presentation skills to effectively execute job requirements.   

Physical Requirements

•    Prolonged periods of sitting at a desk and repetitive motion working at a computer.
 •    Frequent walking, talking, and hearing.  Occasional standing, reaching, and bending.
 •    Occasionally spends time in a manufacturing environment.

Working Conditions
 •    Office atmosphere conditions

Driver Qualification

The ability to drive a company owned/leased vehicle or personal vehicle on behalf of the company may be required. Inclusion in the company’s driver qualification program is required to drive a company owned/leased vehicle or personal vehicle. 

Becoming a qualified driver includes:

• Agree to the company driving policies that apply to company owned/leased vehicle or personal vehicle as applicable.
• Possess and maintain a valid driver license and be a minimum of 21 years of age.
• Maintain an acceptable driving record, as evidenced by completion of a baseline motor vehicle record check and ongoing monitoring.
• When driving a personal vehicle on behalf of the company, must provide a copy of the declaration page from personal auto insurance that shows the policy dates and minimum coverage amounts ($300,000 bodily injury per accident/$100,000 property damage per accident or if driving less than 5 hours/200 miles a year $50,000 bodily injury per accident/$10,000 property damage per accident or the state minimum, whichever is more). This requirement is initially and then annually thereafter.

Company Culture & Values

• A Commitment to Our Purpose (COMMITTED PEOPLE) – Our mission is to serve and build up our customers, suppliers, communities, and each other, guided by the principles of our Lord Jesus Christ.  The commitment to serving and building up is easily seen in those employees that exemplify this value.
• Without Our Customers We Are Nothing (CUSTOMER FIRST) – We realize that we are blessed to serve our customers and without them, our company does not exist.  They rely on us for their success and that is a responsibility we cannot take lightly.  Our focus must be on serving them with as seamless communication and access to products as possible.
• Kind, Humble and Positive (HUMBLE) – These positive traits do not mean being a doormat to others.  But when a person is kind, humble and positive it comes through in their genuine caring for those around them.
• A Desire For “Expert” (EXPERTS) – Our people want to be seen as the experts in their specific roles.  From how we convert a bag efficiently and with highest quality, to knowledge of the product portfolio, to desiring to know more about tax or human resource policy – the desire for “expert” drives us in each of our roles.
• Intentional Growth – Developing of Self and Others (PERSONAL GROWTH)– Times, tools, and customer expectations change.  Our team members are interested in developing themselves and those around them.   We know that a stronger team is one that makes our customers and our fellow employees happier.
• Strong Work Ethic (HARD WORKERS) – The commitment to serve those around us is honorable and we respond to this by putting our strongest effort into that purpose.
• High Expectations of Self and Others (HIGH EXPECTATIONS) – We expect ourselves, and those around us, to put in our best effort.  When others struggle, we help them align towards perfection.  When we struggle, we are open and humble to hear it and course-correct accordingly
• If It Isn’t Safe, We Don’t Do It (SAFETY) – All people deserve to return home to their loved ones safely and work in an environment where they can best execute their tasks safely.  When choosing between safety and profit, safety and efficiency, safety and feelings, safety, and “x” – we choose safety.

Benefits:

As a family-owned and operated company, we offer a comprehensive benefits package designed to support you and your family. We offer a strong foundation of benefits, including access to medical, dental, and vision coverage, an HSA employer contribution, and a 401k with profit sharing to secure your future. To support your overall well-being and family life, we offer additional benefits beyond the core package, such as paid vacation, wellness stipends, childcare reimbursement assistance, and much more. We are committed to continuously enhancing our benefits to meet the evolving needs of our team.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.