Human Resources Assistant

Job Summary:

The Human Resource Assistant supports the daily administrative operations of the HR department. This role assists with employee records management, onboarding, benefits administration, HR compliance, recruitment efforts, and general clerical support. The ideal candidate is detail-oriented, organized, and able to maintain confidentiality in all HR matters.

Duties/Responsibilities:

• Maintain and update employee records (digital and physical).
• Assist with recruiting efforts, including posting job ads, screening resumes, scheduling interviews, and tracking applicants.
• Assist in onboarding new hires (scheduling orientation, preparing paperwork, processing I-9s).
• Coordinate with department supervisors and managers to support staffing needs and employee communication.
• Process HR forms such as new hire packets, status changes, and benefits enrollments.
• Respond to basic employee inquiries regarding policies, procedures, and benefits.
• Support benefits administration by tracking enrollments, eligibility, and claims issues.
• Assist with timekeeping, payroll preparation, and PTO tracking as needed.
• Ensure HR files and databases are kept accurate, organized, and compliant with company policy and regulations.
• Maintain confidentiality of all employee and company information.
• Perform general administrative tasks (filing, data entry, scheduling, scanning).

Skills/Abilities:

• Strong organizational and communication skills
• Excellent interpersonal and customer service skills.
• Excellent attention to detail and time management.
• Familiarity with basic employment laws and HR functions.
• Ability to handle confidential information with discretion.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High school diploma or equivalent (Associate’s or Bachelor’s degree in HR, Business, or related field preferred)
• 1+ year of administrative or HR-related experience required
• Experience with applicant tracking systems (ATS) or recruiting software is a plus

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.