Human Resources Assistant

If you enjoy staying on top of tasks, keeping things in order, and ensuring that nothing slips through the cracks, this role is perfect for you!

As an HR Assistant, you will play a vital role in ensuring that operations run smoothly. Your responsibility will be to foster a positive employee experience while maintaining accurate, organized, and timely behind-the-scenes details. In this position, your impact is felt every day—from keeping records precise and up to date to facilitating processes without missing a beat. Your ability to stay organized, manage priorities, and follow through is crucial to maintaining a positive, compliant workplace.

JOB OVERVIEW: 
The Human Resources Assistant performs a wide range of administrative tasks across all HR functions and plays a critical role in maintaining departmental operations, ensuring accuracy and on-time scheduling. This position ensures deadlines are met, documentation is maintained, and processes run efficiently by supporting recruitment, onboarding, employee relations, policy administration, engagement initiatives, and HR communications. The HR Assistant contributes to HGC’s mission by supporting all employees with a people-focused mindset while promoting a culture of ownership, quality, collaboration, and integrity.

ESSENTIAL FUNCTIONS: 
Key Responsibilities

• Supports the day-to-day operations of the HR department, ensuring efficient and organized administrative processes

• Performs a wide range of administrative duties, including documentation, scheduling, communication, and coordination of departmental activities

• Maintains accurate employee data within the HRIS for both new hires and existing employees

Timekeeping & Payroll Support

• Reviews employee timecards for accuracy, completeness, and compliance with company policies and payroll deadlines

• Maintains timekeeping records and ensures proper documentation is retained in accordance with company procedures

• Assists with audits and reconciliation of payroll and benefits data, identifying discrepancies and supporting corrective actions

Recruiting & Onboarding

• Assists with posting and maintaining job openings

• Conducts phone screens and coordinates interview schedules between candidates and hiring managers

• Communicates with candidates regarding application status, interview details, and pre-employment requirements

• Supports pre-employment processes, including offer letter preparation, drug screen coordination, and onboarding documentation

• Coordinates and facilitates new hire onboarding and orientation

Employee Records & Administration

• Maintains organized and up-to-date digital employee records, ensuring consistent naming conventions and file structures

• Scans, uploads, and electronically files employee documents in compliance with company procedures and applicable laws.

• Maintains HR spreadsheets and tracking logs with accurate employee and business data

• Coordinates and maintains HR-related employee communications

Employee Engagement

• Assists with planning and coordinating employee engagement events, recognition programs, and initiatives

Compliance & Benefits

• Assists with maintaining compliance with employment laws and regulations, including USCIS Form I-9 requirements and personnel file management

• Monitors employee benefit eligibility and election status

HR Projects & General Support

• Participates in HR projects related to the development and implementation of programs, policies, and systems

• Performs other duties as assigned

REQUIRED SKILLS & ABILITIES: 

• Intermediate Skill Level in Microsoft Office tools, including Word, Excel, and PowerPoint

  • Excel: Working with more complex formulas and functions, creating charts and graphs, using pivot tables. 

  • Outlook: Managing calendars, scheduling meetings, and using advanced features for organization. 

• Maintains employee confidence and protects operations by keeping human resource information confidential

• Ability to establish and maintain effective relationships with customers, co-workers, and HGC  Industries stakeholders

• Ability to navigate and resolve internal or external situations effectively and resourcefully

• Ability to work effectively in a fast-paced environment

• Ability to work self-sufficiently to ensure accuracy and quality of tasks 

• Excellent analytical and problem-solving skills

• Excellent interpersonal and customer service skills

• Excellent organizational skills and attention to detail

• Excellent time management skills and ability to efficiently manage priorities and tasks based on importance 

• Strong verbal and written communication skills

• High adaptive capacity to effecively manage demands and frequent change, delays, or unexpected events

• High level of emotional intelligence 

QUALIFICATIONS:

• High School Diploma/GED is required

• 1-2 years of Admin experience preferred 

• Or a combination of education, transferable skills, and experience  

• Experience with Paycom HRIS systems is a plus

PHYSICAL DEMANDS: 

• Sitting for long periods

• Standing for long periods

ENVIRONMENTAL CONDITIONS:
Manufacturing plant and office employees can/will be exposed to noise, dirt, dust, fumes, odors, chemicals, and other airborne particles.

HGC Industries provides equal employment opportunities to all qualified employees and applicants. We prohibit discrimination and harassment of any type. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination based on race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristics protected by federal, state, and local laws. 

** This job description summarizes the typical job functions. It is not an exhaustive list of all possible responsibilities, tasks, and duties required of the employee. Duties, responsibilities, and functions may differ from those outlined in this job description and may change at any time.