Human Resources Assistant

TITLE:                                   Human Resources Assistant 

PERFORMANCE

PROFILE SOURCE:              Administrative / Clerk

AREA:                                     Human Resources

REPORTS TO:                       Human Resources Manager Rewards & EE Relations 

STATUS:           ü Full time - Hourly    o Full time - Salary     o Part Time - Hourly

CLASIFICATION (FLSA):   o Exempt                    ü Non-Exempt

GENERAL DESCRIPTION: Compile and keep personnel records. Record data for each employee and prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

TASKS AND ESSENTIAL JOB RESPONSIBILITIES:

1. Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information. 
2. Examine employee files to answer inquiries and provide information for personnel actions. 
3. Search employee files to obtain information for authorized persons and organizations. 
4. Compile and prepare reports and documents pertaining to personnel activities, such as, active employees, rotation, FMLA report, OSHA, Department of Labor, active employees, personnel files report, employee profile, and compliance reports. 
5. Manages human resources file room, ensuring order and confidentiality of HR information. 
6. Process, verify, and maintain personnel related documentation. 
7. Record data for each employee in the human resources platform, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations. 
8. Provide assistance in administering employee benefit programs and worker’s compensation plans. 
9. Relay in the reception area if required. 
10. Collaborate in special projects in areas such as pay equity, savings bond programs, day care, and employee awards. 
11. Perform any other task requested by the supervisor.

EXPERIENCE, EDUCATION, SKILLS & KNOWLEDGE REQUIRED:

• Bachelor’s degree in business administration with a concentration in Human Resources, Office Administration or related field.  
• At least one (1) years of related experience. 
• Personnel and Human Resources — Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
• Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
• Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
• Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
• Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
• Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
• Time Management — Managing one's own time and the time of others.
• Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others. 

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:

• Normal internal office environment with some travel to Club locations across Puerto Rico. Availability to engage funders on evenings and weekends are a core part of this position. Frequent internal contacts with employees throughout organization required.

DISCLAIMER:

• The information presented indicates the general nature and level of work expected of employees in this classification.  It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.
• An Equal Employment Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.