Human Resources Assistant

Days Off: Saturday, Sunday

Shift: Office Day

Insurance Benefits: Dental, Life, Long-term Disability, Medical (no premiums/payroll deductions for employee coverage)

Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement Plan

About DESC:

DESC  (Downtown Emergency Service  Center) is a nonprofit organization working  to help people with the  complex needs of homelessness, substance use  disorders, and serious  mental illness achieve their highest potential  for health and  well-being through comprehensive services, treatment, and  housing. Our  vision is a community where no person is abandoned,  ignored, or  experiencing homelessness.

As the region's leading  provider of  services to multiply disabled adults who have experienced  chronic  homelessness, DESC serves almost 3,000 people each day. Our  integrated  service model is designed to help people secure and maintain   appropriate, safe and affordable housing. DESC is recognized nationally   and regionally as an innovator in developing solutions to  homelessness.

JOB DEFINITION:

The Human Resources Assistant is responsible for providing administrative and other support for a variety of agency wide human resources functions, including maintaining personnel files, processing change of employee information filing, reception/ telephones, mail sorting and distribution, information tracking and reporting, ordering supplies, preparing and distributing reports including job postings, productivity reports, etc., performing project duties, when required. The Human Resources Assistant will process and handle highly confidential information.

MAJOR DUTIES AND RESPONSIBILITIES

• Will be the first contact for incoming phone calls and walk in staff into the Human Resources Office. 
• Open and distribute Human Resources mail and managing      the hr@desc.org emails and incoming faxes. 
• Verify and add employee related information to the HRIS. Adds and modifies information in the HRIS related to all duties and      responsibilities. 
• Maintains and updates employee personnel records, ensuring accuracy and confidentiality on a regular basis, in the HRIS;      handling W-4s, and updating personnel information. 
• Updating employee bank details and updating those in the HRIS through coordinated efforts with the payroll team on      verification- ensuring voided checks are submitted for verification and      shared with payroll.  
• Drafts correspondence, memos, and other materials; arranges consistent format and content for effective and professional      presentation of information all staff, general community, etc. 
• Disseminates a variety of information and/or reports to employees, various agencies or departments via telephone, mail, email,      or fax. 
• Makes photocopies, faxes and scans documents and performs other clerical functions. 
• Integrates several types of software, such as spreadsheet, database, word processing, to generate specific working      documents, reports, and forms. 
• Coordinate NEO (New Employee Orientation) with the Training & Development team; Send Pre-onboarding packet through HRIS      to the new employees, and update employee records post on-boarding. 
• Prepare the HR Material handouts to be distributed at the time of NEO including benefit packets, personnel handbooks, EAP      Brochure, Retirement and other information for new staff. 
• Performs routine tasks in support of ongoing HR functions. 
• Tracks union membership for new hires and transfers, including producing reports as required. 
• Tracks TB Testing for staff and distributes monthly reports to supervisors and managers. 
• Participates in staff meetings and staff development sessions as appropriate. 
• Support employee engagement initiatives; Coordinate with the Senior Employee Engagement & Wellness Manager for      distributing new hire swags, participating in wellness activities, etc. 
• Other duties as assigned by the HR Leadership. 

MINIMUM REQUIREMENTS:

• 2 years of relevant administrative experience.
• Associate's degree, or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
• Experience working in an HR office or with relevant HR tasks highly preferred.
• Demonstrated basic knowledge of employment law, or ability to learn quickly, including laws regarding personnel records, discrimination, medical information, and safety requirements.
• Professional verbal and written communication skills, including ability to work with agitated or angry individuals and resolve conflict effectively.
• Intermediate word processing and computer skills including demonstrated skills using MS office, including Word, Excel and Outlook. Experience with relevant databases including any HRIS, Abila or Newton is highly preferred.
• Ability to organize and coordinate work efficiently; prioritize workload, work under pressure with tight timelines and changing priorities.
• Ability to handle sensitive information with a high degree of professionalism
• Ability to work independently and collaboratively as part of a team.
• Demonstrated respect for diversity and commitment to developing multicultural competency sensitivity.
• Subscribe to philosophy of cooperation and continuity across programs, and of consideration and respect for clients.

PHYSICAL DEMANDS:

The physical demands  described here are representative of those that must be met by an  employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with  disabilities to perform the essential functions. While performing the  duties of this job, the employee will be required to sit, communicate  with other employees, required to lift and carry items weighing up to 40  pounds and to operate computer hardware systems. Specific vision  abilities required by the job include close vision, distance vision,  color vision, peripheral vision, depth perception, and the ability to  adjust focus.

EQUAL OPPORTUNITY EMPLOYER:

DESC  is committed  to diversity in the workplace, and promotes equal  employment  opportunities for all staff members and applicants. The  Agency will not  discriminate against any employee or applicant for  employment on the  basis of race, creed, color, sex, gender, sexual  orientation, age,  national origin, caste, marital status, or the  presence of any sensory,  mental or physical disability in any  employment practice, unless based  on a bona fide occupational  qualification. Minorities and veterans are  encouraged to apply.