Human Resources Assistant & Accounting Clerk I

This position is responsible for:

Performs a variety of Human Resources and clerical support work including completing onboarding process and paperwork, routine typing, filing, and photocopying, etc. under close supervision of an immediate supervisor; answers the telephone and provides general information regarding the department operations and/or services; processes incoming and outgoing mail. Assist with the day-to-day operations of the human resources office. Performs a variety of routine and complex clerical accounting functions including financial record keeping and reporting; processes donated funds, billings, invoices, purchase orders, requisitions, reimbursement requests, checks, check requests, payments and/or deposits.

Key Responsibilities:

• Prepares all employment action documentation for employees including but not limited to new hire, background checks, E-Verify, classification changes, and separation, FMLA, and workers compensation.
• Ensures paperwork is submitted to DHQ HR for review and approval by the Divisional Finance Board in a timely manner.
• Maintains the confidentiality of all human resource records, and the confidentiality of human resources-related correspondence, conversations, or issues residing in the Area Command/Corps; ensures all departmental files are maintained in secure and organized manner and retained according to record retention guidelines.
• Completes and submits paperwork for Christmas Seasonal employees, ensures that all paperwork is completed, accurate, and submitted in a timely manner.
• Maintains accurate and complete files of accounts, statistics, billings, invoices, and donor/client files; develops and maintains departmental files; prepares a spreadsheet for recording expenditures and approvals.
• Compiles data and generates various departmental reports and inventory records; monitors incoming reports to ensure accuracy and completeness before processing the same.

Physical Requirements and Working Conditions:

• Ability to meet attendance requirements.
• Ability to read, write, and communicate the English language effectively.
• Ability to type and keypunch information into a computer.
• Ability to operate various general office equipment including a computer, photocopy machine, typewriter, facsimile, calculator.
• Work is usually performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.
• Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.

Employee Benefits:

• Paid Time Off
• AFLAC

• High school diploma or G.E.D. required; and
• Two years administrative or secretarial work in a general office environment, with prior work experience in an Accounting and/or HR Department preferred, or
• Any equivalent combination of education and experience which brings about the necessary knowledge, skills, and abilities.

Certifications:
None

Equal Opportunity Employer: Veterans | Disabled