Summary
This position requires working knowledge of federal HR regulations, systems, and procedures.
Key Duties and Responsibilities
- Initiate and process personnel actions such as recruitment, appointments, promotions, extensions, schedule changes, and attorney pay increases.
- Input and edit personnel data using an automated HR processing system; reconcile system data with internal records.
- Investigate and resolve personnel and payroll discrepancies reported by staff.
- Conduct pre-employment background checks and process documentation for security clearances.
- Assist with personnel matters related to staffing, employee relations, benefits, payroll, leave, insurance, and injury compensation.
- Maintain personnel files and automated records in compliance with federal standards.
- Support other HR functions such as retirement, classification, employee development, performance management, and the Employee Assistance Program.
- Generate and format various HR-related documents using word processing, database, and spreadsheet software.
- Review documents for accuracy in grammar, punctuation, and formatting; work with authors to resolve content issues.
Experience and/or Education
- Minimum of one (1) year of experience as a Personnel or Human Resources Assistant performing similar duties.
- Formal education in human resources, business administration, or a related field is preferred but not required.
Knowledge, Skills, and Abilities
- Working knowledge of federal HR regulations and systems, including but not limited to Title 5 USC, 5 CFR, and Department of Justice/EOUSA policies and procedures.
- Understanding of staffing processes, merit promotion, benefits, and employee relations sufficient to assist with actions and provide factual guidance to staff.
- Skill in screening applicants and explaining basic personnel rules and regulations.
- Ability to use personal computers and HR software systems to process personnel actions, maintain data, and generate reports.
- Proficiency in office automation tools (e.g., Microsoft Word, Excel, databases).
- Strong attention to detail and the ability to manage confidential personnel records.
- Excellent verbal and written communication skills; ability to work both independently and collaboratively.