Campus: HCC- Hillsboro
Pay Classification: j
FLSA Status: Non-exempt
Department: Human Resources
Reports To: Executive Director of Human Resources
Job Summary:
Provides overall support to the Human Resources department
Minimum Required Education:
- High school diploma or equivalent
- Preferred: Associate’s degree
Minimum Required Experience:
- Preferred: One to two years Human Resources and Recruiting experience
Required Abilities:
- Ability to be detail-oriented.
- Ability to communicate orally and in writing.
- Ability to interact with all levels of the organization.
- Ability to set priorities, meet deadlines, and multi-task with minimal supervision.
- Ability to work independently and as a member of a team.
- Ability to maintain confidentiality of all information.
- Ability to articulate and support the values and Code of Conduct of Hill College.
- Ability to interpret and abide by the policies and procedures of Hill College.
- Ability to mediate and resolve conflict.
- Ability to operate a personal computer and other standard computing equipment. Working knowledge of Microsoft Office products including Word, Excel, Outlook, and Teams.
- Ability to think critically and apply appropriate problem-solving skills.
- Ability to respond calmly to questions and complaints.
- Ability to be punctual
Required Skills:
- Demonstrated customer service skills.
- Demonstrated initiative to engage in continuous learning of new concpets, skills, and experiences.
- Demonstrated organization skills.
- Demonstrated time-management skills.
Required Knowledge:
- Working knowledge of all facets of Human Resources field.
- Working knowledge of Automatic Data Processing (ADP) payroll system and Jenzabar (J1).
- Working knowledge of Docubase Imaging Software.
- Working knowledge of the Hill College vision and mission.
Essential Job Functions
- Performs general administrative support tasks including departmental records maintenance, filing, coordinating appointments, answering the phone, responding to, and/or directing, calls to the appropriate resource, typing correspondence, ordering supplies, and greeting visitors, faculty, staff and students.
- Submits maintenance and IT work orders.
- Maintains employee & applicant records, including current employee, former employee, and student employee personnel files. Leads document imaging/retention functions.
- Works with the Executive Director of Human Resources on special projects and performs administrative support for all of the areas within Human Resources.
- Assists with recruitment activities including requisition process, job postings, screening applicants for minimum requirements, scheduling interviews, and updating the online system with status changes. Maintains files and records on recruitment and selection decisions.
- Coordinates and trains selection committees as needed; participates in interviews as needed
- Conducts and documents thorough reference and background checks on all prospective employees prior to hire.
- Coordinates and maintains Employee Service Awards recoginition program.
- Develops, edits, and maintains the HR website and the Hill College faculty/staff directory.
Other Information:
- Travels between campuses as necessary.
- Security sensitive position.
- Current Texas Driver’s License
Physical Requirements:
- Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Involves sitting most of the time. Walking and standing are required occasionally.