Human Resources Assistant Director, Full-Time, Exempt

POSITION SUMMARY  

Support the Southern California Conference (“SCC”) in accomplishing its mission, “to exalt Christ by 
cultivating healthy churches and schools and embody its values of integrity with transparency, engagement, 
stewardship, unity in diversity, and relationships and team. 

Assist the director to effectively manage the employment and benefits of conference employees to deliver 
excellent customer service. Actively engage in legal compliance and all areas of departmental functions and 
duties. 

ESSENTIAL FUNCTIONS

1. Regular attendance.
2. Oversee administration of employment benefits for healthcare insurance, employee assistance plan 
   (EAP) and optional group insurance plans::
   1. Lead the Open Enrollment process.
   2. Advise on healthcare and optional insurance questions, changes and claims. 
   3.  Reconcile benefits accounts. 
   4.  Process medical and EAP reimbursements.
3. Manage the employee retirement program: 
   1. Update and maintain accurate service records  
   2.  Advise on and process retirement applications for defined benefit and 403B plans.
   3. Ensure proper transfer of service records for transferring employees. 
4. Administer self-insured worker’s compensation plan in assisting employees to submit proper forms and 
   follow up with the third-party administrator.:
5.  FMLA leave process, determining eligibility, coordinating communication, maintaining accurate and 
   confidential files, monitoring leave usage. 
6.  Manage and maintain the Long-Term Disability (LTD) process, including tracking claims, coordinating 
   with third-party administrators, and ensuring timely updates to policies and procedures.
7. Co-lead in staff training and development program:
   1.  Bi-monthly new employee orientation meetings. 
   2. Annual church treasurers’ workshops. 
   3. Regular HR presentations to academy and ECEC principals and pastors. 
8. Counsel employees on HR policies and procedures. 
9. Assist in HR processes and procedures which include
   1. Policies, procedures and forms – revisions and testing. 
   2.  Employee communications – memos, newsletter and flyers.
   3.  HR database – maintain and update records and documents.
   4. HR information system and APS use and reporting.
   5. Onboarding procedure – I-9 verification of employment.
   6. Interviewing of job applicants of the local entities.
   7. Performance appraisal program.
   8.  Employee benefits fair.
   9. Automobile insurance assistance for eligible employees.
   10. Tuition assistance for eligible employees’ children.
   11.  Wellness program and activities.
   12.  Requested information for GCAS audit.
   13. HR-related projects 
10. Serve as a member of HR committee and constituency committee. 
11.  Serve as Live Scan Operator and the Custodian of Records of Live Scan Databases for all SCC employees 
    (educators, pastors, office staff and volunteers serving at conference entities, along with collecting 
    California Child Protection Training Certificates of employees. 
    1. Frequently check DOJ databases for any alerts and provide communication to 
       employee/volunteer and employer as needed, regarding results and steps moving forward.
    2. Update and maintain record of CA Child Protection Training Certificates and Live Scans 
       completed by employees. 
    3. Ensure employees are up to date on CA Child Protection certificates. 
    4. Collect and process employee reimbursements for Live Scans. 
    5. Complete trainings/courses as needed to keep Level 2 Certified for Criminal Justice 
       Awareness Training Certification up to date to be Custodian of Records and Head of Agency. 
    6. Designated Live Scan Fingerprint Roller to conduct Live Scans on SCC equipment, when 
       available. 
12. Enhance job knowledge by participating in conferences, joining professional organizations, attending 
    training sessions, and engaging with HR networks. 
13.  Comply with policies and procedures of the Conference, including but not limited to those in the 
    employee handbook and the North American Division Working Policy.
14. Perform other duties as assigned.

REQUIRED QUALIFICATIONS  

 To perform this job, the individual 

• Must perform each essential duty and responsibility satisfactorily, and   
• Be a member of the Seventh-day Adventist Church in good standing, and 
• This position requires occasional travel for local meetings, events, and training sessions, including some 
  training outside of California.
• Meet the requirements listed below. 

           Education and Experience

         Undergraduate degree in human resource management, business administration or related field from a 
         recognized college or university is required. At least 8 years of solid experience in human resources or a 
         combination of academic qualifications and relevant work experience. 

          Competencies

• • Possess uncompromising integrity and high level of professionalism.
  • Ability to respond appropriately to inquiries and/or complaints from employees and supervisors.
  • Possess excellent organizational skills in meeting deadlines.
  •  Ability to understand and gain a thorough knowledge of denominational practices and policies.  
  • Ability to maintain strict confidentiality of privileged information. 
  • Ability to deal effectively with employees and members of the Conference and general public. 
  • Aptitude to relate to diverse groups and cultures. 
  •  Knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), internet search engines, 
    Adobe, and other computer and mobile applications for work. 
  • Ability to function as a team player and work independently.
  • Good written and verbal communication skills in English (composition, spelling, and punctuation). 
  • Ability to perform simple arithmetic calculations. 
  • Ability to speak other languages desirable. 

          Personality Traits

        Professional, good work ethic, flexible, discreet, approachable, proactive, dependable, appropriate and 
        modest attire. 

         Certificates, Licenses, Registrations

        SHRM – CP or equivalent desirable, Valid driver’s license. 

        Must be eligible to receive clearance from the FBI & DOJ to be listed as Custodian of Records for both

        databases under SCC: Education & Youth Service Organization.     

        Must be eligible to receive the (Live Scan) Certificate to Roll Fingerprints and Level 2 Certified for Criminal

        Justice Awareness Training Certificate. 

PHYSICAL DEMANDS

While performing the duties of this job, the employee may be required to do the following for prolonged or significant periods: sit, stand, walk, use hands and fingers, reach with arms, talk and hear. The employee is occasionally required to climb, balance, stoop and kneel. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close, distant, color and peripheral vision, and the ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate. Extended hours and travel may occasionally be required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.